A/P Specialist

Microbac Laboratories, Inc; United States; On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Disability

Generous paid time off including VAC

Holidays and flextime

Wellness program

Referral bonus

Tuition reimbursement

Job summary

Microbac Laboratories, Inc. is seeking an Accounts Payable Specialist to support our finance team. This role processes payments, codes invoices, ensures timeliness, and maintains vendor relationships in a fast-paced lab testing environment.

You will review invoices in the ERP system, prepare checks twice a month, assist with year-end tasks including 1099s, and help with audits. We offer comprehensive benefits and a culture of respect and accountability.

Qualifications

• High school diploma or equivalent and at least 1 year of experience.
• Excellent attention to detail and organizational skills.
• Ability to work in a fast-paced environment with basic accounting knowledge.

Responsibilities

• Provide timely support to lab staff by addressing administrative needs.
• Review vendor invoices, code them, and submit to corporate.
• Process AP batches and issue checks twice a month.
• Respond to vendor calls and emails regarding payment status.
• Assist with annual audit and 1099 processing.
• Enter invoices into the accounting software and file them.

Skills

Attention to detail

Organizational skills

Customer service

Communication skills

Data entry

Education

High school diploma or equivalent

Associate degree in accounting or related field

Tools

ERP system

Accounting software

Job description

Come join our family! If you are interested in truly making a difference in a collaborative and rewarding work setting with a culture of respect, accountability, appreciation, and loyalty, Microbac might be the right place for you!

We offer a positive working environment with engaged and supportive leadership teams along with competitive pay.

• medical
• dental
• vision
• life insurance
• disability
• generous paid time off including vacation
• holidays and flextime
• a wellness program
• referral bonus
• tuition reimbursement

ABOUT MICROBAC

Microbac Laboratories, Inc. is a premier commercial laboratory testing firm that partners with clients nationwide, offering laboratory solutions to life science, food and nutrition, and environmental industries and serves our clients with the utmost expertise and respect for their market requirements, constraints, and challenges. We embody a company-wide commitment to exceptional customer experience, which has been refined by over 50 years of trusted, analytical and measurement experience.

As a privately held third-party testing company, Microbac operates with a commitment to our workforce, safety, quality, and compliance. Our diverse work portfolio includes broad accreditation offerings and tested insights across the environmental, food and nutrition and life science markets.

JOB SUMMARY

The Accounts Payable Specialist is responsible for processing and completing payments, and controls expenses by receiving, processing, verifying, and reconciling invoices, and ensuring payments are made in accordance with due dates.

MAJOR/ESSENTIAL FUNCTIONS

• Provide timely support to laboratory technical and administrative staff by effectively addressing administrative and clerical needs
• Thorough understanding of company finance system
• Accounts Payable (AP): review vendor invoices, code and submit to corporate

KEY RESPONSIBILITIES & ACCOUNTABILITIES

• Vendor invoices: Confirm all orders that have been placed have an associated invoice and it has been entered into ERP system; no missing invoices
• Customer Service: Secondary person for customer calls
• Third Party Invoicing: Ability to navigate all third-party invoicing systems
• Issues payments to vendors through check run and credit card
• Research payment discrepancies on accounts
• Posts and files AP batches containing invoices from labs
• Enters physical invoices into accounting software system and saves to network
• Prepares and mails checks twice a month
• Responds to vendor calls and emails requesting payment status, update account, etc.
• Responds to lab requests though calls and emails
• Responsible for coding the accounts payable credit card and enter payment details in the system, when card is used
• Assist with yearly audit
• Print and mail out 1099's, yearly
• Ability to investigate problems associated with vendor accounts
• Manages laboratory inventory and supply ordering
• Accomplishes accounting and organization mission by completing related results as needed
• Limited time off on:
  • Wednesdays (AP batch uploads)
  • 1st business day of the month (monthly invoices)
  • Last day of the month (to assure everything is invoiced)
• Any other duty as assigned

MINIMUM REQUIREMENTS

• High school degree or equivalent
• Minimum 1 year of experience
• Excellent attention to detail and organizational skills
• Ability to work in a fast-paced environment
• General knowledge of basic accounting practices
• General knowledge of accounting software
• Precise data entry skills and PC proficiency
• Excellent customer service and communication skills
• Ability to analyze information
• Protects the organization's value by keeping information confidential

PREFERRED QUALIFICATIONS

• Associates degree in accounting or a related field of study
• Prior experience with accounting, accounts payable (AP), or accounts receivable (AR)
• Experience working with accounting software

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Work environment and physical demands, even if "General Office Environment" should be described here; use "Working Conditions Worksheet" to assist in completing this section
• If applicable, list equipment and tools operated and the frequency of use (vehicles, equipment, tools, other)

As a privately held third-party testing company, Microbac operates with a commitment to safety, quality and compliance. Our diverse work portfolio includes broad accreditation offerings and tested insights across the environmental, food and life science markets.

OTHER:

This job description is not an exhaustive list of all duties an employee may be required to perform. Microbac reserves the right to revise the job description at any time.

Employment is at-will. Microbac, promotes a drug-free, alcohol-free workplace. Applicants considered for hire must pass a drug test before beginning work. Refusal to submit to testing will result in disqualification of further employment consideration.

Microbac is an Equal Opportunity Employer - We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. All qualified applicants will receive consideration for employment.