9901 - Packaged Goods Coordinator

Buehler's Fresh Foods; Wooster (OH); On-site; USD 40,000 - 65,000; Full time

Job summary

Buehler’s Fresh Foods in Wooster, OH is seeking a Procurement Admin Team Leader to support the procurement department with order writing, vendor coordination and ad/promo planning. This non-exempt hourly role emphasizes accuracy, communication, and timely delivery.

Associates degree is minimum; Bachelor’s degree preferred. Strong Excel/Word skills, proofreading ability, and confidentiality are essential for success in a fast-paced, retail environment.

Qualifications

• Associates degree minimum; Bachelor's degree preferred.
• Proven mid-level to advanced Microsoft Excel and Word skills.
• Aptitude in proofreading: spelling, grammar and overall content clarity.
• Non-exempt hourly position; M-F 8am–4pm; 40 hours weekly.
• May require some travel.

Responsibilities

• Assists in weekly ad writing.
• Responsible for writing warehouse and store orders and PO’s.
• Provides order communication to stores.
• Ensures the path of product delivery to store and warehouse.
• Processes product transfers out of the warehouse.
• Attends GM Shows and places orders.
• Assists in determining product mix for specific categories and departments.
• Assists in seasonal and display planning for stores.
• Prepares all ad and promotional order spreadsheets for the stores.
• Communicates promotional information to Marketing for ads and signage needs.
• Manages office supply orders and special requests.

Skills

Microsoft Excel

Microsoft Word

Proofreading

Communication

Attention to detail

Confidentiality

Time management

Education

Associates degree minimum

Bachelor’s degree preferred

Tools

AS400

Emery Jensen Ordering Site

Outlook

Job description

Buehler's Main Office, 1401 Old Mansfield Road, Wooster, Ohio, United States of America

Job Description

Posted Thursday, August 6, 2026 at 4:00 AM

The Buehler’s Procurement Admin Team Leader is a vital position within our Procurement Department. The Procurement Department assists with…

A typical day for a Category Specialist may include:

• Assists in weekly ad writing
• Responsible for writing warehouse and store orders and PO’s
• Provides order communication to stores
• Ensures the path of product delivery to store and warehouse
• Processes product transfers out of the warehouse
• Responsible for attending GM Shows and placing orders
• Assists in determining product mix for specific categories and departments, Back to School, Christmas, etc.
• Assists in seasonal and display planning for stores
• Processes all Express notes and other communications to stores
• Sets appointments and meets with vendors and wholesalers
• Manages all credits or shipping errors
• Manages inventory levels in warehouse and stores
• Sorts product in the warehouse as needed for seasonal merchandise
• Understands and works with the following systems – AS400, Excel, Word, Outlook, and Emery Jensen Ordering Site
• Provides support to Packaged Goods Team at office and store level
• Prepares all ad and promotional order spreadsheets for the stores
• Communicates all promotional information to Marketing for ads and signage needs
• Manages Office Supply orders and special requests

We think you’d be great for this role if you have these competencies that are essential to the success of the Category Specialist:

• Communication (Writing, Speaking, Telephone Communications, Reading, Listening, Grammar)
• Business Acumen
• Ethical Practice
• Critical Evaluation
• Technical Capacity
• Thoroughness
• Advanced Computer Literacy

You’d also be great for this position if you have these additional essential skills:

Excel in working in both an independent, collaborative and fast-paced environment

Deliver friendly, courteous, prompt customer service and are committed to making each interaction meaningful

Be dependable and reliable

Able to practice high levels of confidentiality

Manage stress and keep your composure when it gets busy in the department

Work with minimal supervision while being highly productive

Able to prioritize tasks

Understand that this is not designed to cover all the duties that are required, and there may be changes to your duties or responsibilities without notice.

We think you’d be great for this role if you embody the 6 Characteristics of a great Buehler’s teammate:

People Minded

• Enjoy working in a teamwork environment

Customer Minded

• Commit to supporting the Merchandising Department by ensuring that the department has what it needs for the day

Product Minded

Stable Minded

• Manage stress and keep your composure when it gets busy during the work week, weekends, and special holidays (Mother’s Day, Father’s Day and many others)

Detail Minded

• Work with minimal supervision while being highly productive

Open Minded

• Value being dependable, reliable and flexible with your schedule to accommodate customer demand
• Understand that this is not designed to cover all the duties that are required, and there may be changes to your duties or responsibilities without notice

Our legal team wants you to know what’s required for this role:

This role requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures; and can do basic to intermediate level math problems

This is largely a sedentary role; however, some filing and projects will require the ability to lift, open file cabinets and bend or stand as necessary. Possible lifting required when sorting product and processing transfer orders in the Warehouse.

Reasonable accommodations may be made to enable individual with disability to perform the essential functions

Associates degree minimum: Bachelor’s degree is preferred

Previous office administration experience

Proven mid-level to advanced Microsoft Excel and Word skills

Proven aptitude in proofreading: spelling, grammar and overall content clarity

• Non-exempt hourly position
• Office hours typically are M-F 8am – 4pm
• Expected to work 40 hours a week
• May require some travel
• Overtime may be required during Food Show periods

Buehler’s Fresh Foods is an employee-owned chain of 13 grocery stores located in northeast Ohio. Our employees share a genuine concern for quality and to take care of the customer. We are always “Putting People First” whether it be our customers or our employees.

We are an equal opportunity employer. You will receive consideration for employment without regard to race, color, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status.

Buehler's Main Office, 1401 Old Mansfield Road, Wooster, Ohio, United States of America