8941 - Administrative Specialist I (Development Services)

Jackson County; Medford (OR); On-site; USD 42,000 - 64,000; Full time

Job summary

Jackson County in Medford is seeking an Administrative Specialist I to join the Planning Division to start as early as November 16, 2026. The role supports current and long-range planning processes, handling clerical tasks, records, and public inquiries, working with planners to keep projects on track.

The position requires strong detail orientation, time management, and experience with Word and Excel; candidates should be able to operate in a busy office, maintain filing systems, assist with

Qualifications

• High school diploma or equivalent AND four years of progressively responsible clerical and office support experience
• Ability to compose correspondence, proofread documents, and maintain filing systems
• Experience assisting the public via email, phone and in person; strong communication skills

Responsibilities

• Performs complex clerical and administrative duties in specialized areas
• Composes correspondence, proofreads documents; logs and routes complaints
• Assists the public in person and by telephone; interprets departmental policies when needed
• Sets up and maintains complex filing and record-keeping systems; prepares reports

Skills

Administrative experience

Record keeping

Microsoft Word

Microsoft Excel

Time management

Detail oriented

Education

High school diploma or equivalent

Four years clerical/office support experience

Tools

Microsoft Word

Microsoft Excel

Job description

Jackson County Employment Opportunity.

Jackson County Development Services is currently recruiting for one full-time Administrative Specialist I to join our team in the Planning Division to start as early as November 16, 2026. In the Planning Division, Current Planning processes include land use applications and development proposals, while Comprehensive Planning guides long-range land use policy and implementation of the County’s Comprehensive Plan. This position would assist in those processes alongside the Planners.

Jackson County strives to recruit, hire and retain the best employees!

• Competitive applicants will be self-motivated, detail-oriented, and have excellent time-management skills.
• Top applicants will have extensive administrative and record keeping experience, along with advanced computer skills including the use of Microsoft Word and Excel.
• This position requires occasional public contact, and assists the public through email, by phone and in person.
• Pass a criminal background check prior to hire.
• This position is represented by union group SEIU.

I. Position Summary

Performs a variety of complex clerical and administrative tasks in support of a technical or moderately difficult nature in accordance with general practices and procedures of the specialized project, division or department. Works independently, exercises sound judgment and initiative, and receives occasional instruction or assistance as new or unusual situations arise.

II. Examples of Essential Position Duties

(The following duties represent some of the principal job duties; however, they are not all-inclusive. Other duties may be required or assigned.)

• Performs complex clerical and administrative duties in specialized areas.
• Composes correspondence,; proofreads documents; receives, logs and routes complaints.
• Assists the public in person and by telephone; answers complex questions and make basic interpretations of departmental policies and procedures when conveying information to the public, other departments and staff.
• Sets up and maintain complex paper and computer filing and record keeping systems, indices and registers; researches files and prepares reports as required for departmental purposes.
• Computes or verifies data, enters and retrieves data from computer terminals, and reviews computer print outs for accuracy, may perform quality assurance checks.
• Takes and maintains inventory records as assigned; operates a variety of office equipment and machines.
• May perform general bookkeeping and accounting functions and coordinate department budget; schedules staff, meetings and locations.
• May train, monitor and provide functional guidance to other clerical personnel in office procedures, policies, equipment operation and technical matters.
• May work on special projects including planning and coordinating.
• Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices.
• Develops and maintains effective internal and external working relationships at all levels.
• Has regular and reliable attendance. Overtime may be required.

III. Minimum Requirements

(Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions)

Education and Experience

• High school diploma or equivalent AND four years of progressively responsible clerical and office support experience including experience overseeing the activities of an office project; OR
• Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job.

License, Certificate or Other

None

IV. Other Requirements

Knowledge, Skills and Abilities

Requires a knowledge of modern office practices and procedures; business English composition, spelling and basic arithmetic. Ability to type accurately a variety of complex materials rapidly and accurately; operate office equipment and machines with accuracy and skill; alphabetize and arrange in numerical order; understand and follow oral and written instructions; implement new procedures and processes; understand, interpret and follow departmental procedures, rules and regulations; prioritize and organize work and train other staff; make decisions independently; make fast and accurate computations; compile data and prepare complex reports; establish and maintain effective working relationships with those contacted in the course of work.

Physical Demands

(Performance of the essential duties of this position includes the following physical demands)

Ability to work in a standard office environment; requires the ability to exert a small amount of physical effort in sedentary to light; may require some moderate lifting, bending, reaching, kneeling and some climbing requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, and/or use of calculators, ten-key adding machine, or other office equipment or supplies.

Working Conditions

(Performance of the essential duties of this position includes the following working conditions)

Work is generally performed in an office environment and may include exposure to disruptive people.

V. Additional Information

This classification description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here. The various duties, responsibilities and/or assignments of this position may be unevenly balanced and change from time to time based upon matters such as, but not limited to, variations in the shift, work demands, seasons, service levels and management’s decisions on how to best allocate department resources. Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification. The County shall schedule employees and determine FTE consistent with its determination as to efficiency of operations, financial advantages to the County, and/or effective service to the public.

ADA and Equal Opportunity Employer

In accordance with the requirements of the Americans with Disabilities Act of 1990 (ADA) and its amendments, Jackson County does not discriminate on the basis of disability in its hiring or employment practices. A person who requires an accommodation for any part of the recruitment process should contact the Human Resources Office, Attn. ADA Coordinator, at [phone] or by TTY/TDD 711 or [phone] as far in advance as possible but no later than 48 hours before the scheduled need.

Jackson County is an equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, age, national origin or disability. For a copy of Jackson County's Equal Employment Opportunity Plan, visit our web site at www.jacksoncountyor.gov or call 541-774-6036.

Because of the Immigration Reform Act of 1986, persons hired by the County must be able to present acceptable documents verifying identity and authorization to work in the United States.