4-H Program Coordinator - Millbrook, NY

Cornell Cooperative Extension; New York (NY); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Vacation, Sick and Personal time

Paid Holidays

NYS Health Insurance Program

Dental Insurance

NYS Retirement

Disability Insurance

Tax-Deferred Annuity

Flexible Spending Accounts

Life Insurance

Pet Insurance

Job summary

Cornell Cooperative Extension in Dutchess County seeks an Association Program Coordinator II to plan, organize, and deliver 4-H Youth Leadership & Workforce Development programs. You will coordinate volunteers, manage enrollment, and support program budgets while collaborating with staff to deliver engaging youth programming.

The role requires flexible hours including evenings/weekends, strong organizational and communication skills, and proficiency with Microsoft Office and digital marketing

Qualifications

• Bachelor's Degree or equivalent education in related field; associate's degree and two years' relevant transferable program experience acceptable.
• Strong organizational skills with ability to plan and manage events.
• Effective communication via verbal, written and visual channels using traditional methods and digital tools.
• Ability to use and manage social media to promote programs.
• Ability to prepare and circulate materials for marketing programs.

Responsibilities

• Deliver high quality 4-H Youth Leadership & Workforce Development programs for youth ages 5-19 across venues.
• Recruit and coordinate volunteers for events including 4-H Public Presentations and county/state fairs.
• Utilize diverse educational methods to meet program goals.
• Coordinate enrollment, registration, marketing and paperwork for programs.
• Maintain professional interactions with participants, parents, stakeholders and volunteers.
• Represent the organization professionally before the public and partners.

Skills

Organization

Communication

Social media proficiency

Event planning

Independent work

Interpersonal skills

Flexibility

Prioritization

Confidentiality

Microsoft Office

Canva/Google Suite/Adobe

Travel ability

Education

Bachelor's degree or equivalent

Associate's degree + 2 years experience

Tools

Microsoft Office Suite (Outlook, Word, PowerPoint, Publisher, Excel)

Canva

Google Suite

Adobe products

Job description

The 4-H Youth Leadership & Workforce Development Program Coordinator serves as a member of the 4-H Youth Leadership & Workforce Development team to coordinate moderately complex tasks including organizing, planning, and implementing activities and events to support the delivery of 4-H Youth Leadership & Workforce Development programs in Dutchess County. The 4-H Youth Leadership & Workforce Development Program Coordinator is responsible for supporting program objectives and plans in all areas of 4-H Youth Leadership & Workforce Development programming with emphasis on Volunteer Coordination, 4-H Clubs and Membership, after school programs, Flourishing Farmers, and other related programming. The individual will utilize existing program resources and materials and will assist in delivering educational programs as required. This position involves collaboration with administrative and finance staff to provide support and information on programs and events. This is a full-time position that will require flexibility to work some evenings and/or weekends.

Required Qualifications:

• Bachelor's Degree or Equivalent education in related field. Associate's degree and two years' relevant transferable program experience is acceptable.

• Strong organizational skills include the ability to create effective organizational systems and plan and manage events.

• Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, and via technology (e.g., video, audio, computers, etc.).

• Ability and willingness to use and manage social media platforms to communicate and promote programs.

• Demonstrated ability to produce and circulate materials to market programs through print, social media, and other relevant formats.

• Ability to follow procedures and written instructions, to work independently and to effectively participate in professional team efforts. Ability and willingness to collaborate with diverse audiences and create inclusive spaces.

• Strong interpersonal skills with proven ability to work effectively with varying groups of people.

• Ability to work flexible hours, which includes evenings and/or weekends.

• Ability to plan and organize work responsibilities according to priorities developed with the immediate supervisor.

• Must demonstrate a high degree of integrity, sound professional judgment and the ability to oversee confidential and sensitive information.

• Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Publisher, and Excel, and aptitude and willingness to learn new software systems to include digital marketing and creation platforms like Canva, Google Suite, Adobe, etc.

• Ability to meet travel requirements associated with this position.

Preferred Qualifications:

• Coursework in formal or nonformal education, agriculture, organizational systems, and/or Youth Development.
• Experience with Cooperative Extension or other similar educational organizations.
• Experience in directing and collaborating with volunteers.
• Ability to identify and develop volunteer leadership.
• Ability to initiate, plan, organize, implement, teach, and evaluate informal educational programs.
• Ability to identify and utilize program resources from the organization and the community.
• Spanish speaking, background, and/or training in other languages an asset.

Responsibilities/Essential Functions:

Program Responsibilities:

Program Delivery - 20%

• Deliver existing high quality 4-H Youth Leadership & Workforce Development educational programs, events and activities for youth ages 5-19 that address local 4-H programming priorities through the traditional 4-H club model, SPIN clubs, in-school enrichment, afterschool programs and other methods/models as needed.
• Assist 4-H Program Manager to organize and run events and programs which require recruitment and coordination of volunteers including but not limited to 4-H Public Presentations, Dutchess County and NYS Fair, Ag. Literacy Week, Officer Training, Fundraising events, and short programs.
• Utilize a variety of educational methods which may include direct teaching, group experiences, media, newsletters, electronic technology, internet, and distance learning to deliver programs that meet goals identified in the Plan of Work.
• Serve as subject matter resource in positive youth development strategies and volunteer involvement.
• Foster acceptance of programs, methods, and policies to address community and individual needs and consider diverse audiences through frequent contact with program participants, parents, and volunteers.
• Interact with program participants, parents, stakeholders and volunteers always representing CCE in a professional manner.
• Represent CCE before the public, community leaders, government officials, Cornell, or other land grant universities in a professional manner as part of program delivery.
• May be involved in multidisciplinary team efforts to deliver program.

Administrative Responsibilities:

Direction - 5%

• Provide input to supervisor and/or volunteers in planning the delivery of 4-H Youth Leadership & Workforce Development educational programs via various methods.
• Provide input to supervisor to assist in planning the delivery of the established 4-H Youth Leadership & Workforce Development program goals.
• Provide input to supervisor, based on knowledge of 4-H Youth Leadership & Workforce Development program needs and implementation, for planning the program budget.

Management - 10%

• Support volunteer management to ensure volunteer direction and procedures are followed according to established policies and procedures and provide guidance and resources for volunteers including recruitment, screening, orientation, training, evaluation, and management.
• Support Volunteers and 4-H members in meeting established administrative and programmatic deadlines and policies.
• Monitor program and volunteers to ensure that educational content conforms to policies and objectives of the association and is research-based.
• Assist with identifying ways to reduce costs and maximize existing resources within the Association.
• Solve problems and resolve program-related conflicts that arise within the 4-H Youth Development program utilizing appropriate policies and procedures and with supervisor guidance as needed.

Coordination/Operation - 60%

• Provide support and coordination for and with volunteer leaders, members, families, and program participants, to include annual enrollment, registration, marketing and communications, training, and associated paperwork.

• Assist with the coordination, inventory, organization and preparation of materials, equipment, reference materials, etc. for a variety of 4-H activities as assigned.

• Coordinate registration, set-up, and prepare resources for 4-H activities including but not limited to the 4-H in County, Regional and State programs and events, and other extension association activities as assigned.

• Provide support and coordination for various County and State Fair activities including enlistment of judges, scheduling of animal shows, staffing and coordination of volunteers for designated shows, programs, and events.

• Schedule use of space for programs for on-site and off-site activities.

• Be responsible for physically setting up program space for educational training and programs.

• Accurately collect, prepare, and maintain paperwork, participant files and database as required by supervisor, Association and funding source requirements.

• Collect needs and evaluation data from program participants based on existing framework, complete and/or contribute to required reports in manner specified by supervisor, association or funding sources by established deadlines or as requested by Program Leader.

• Transport youth participants, other staff, and program materials on an as needed basis in Association vehicles or personal vehicles.

• Compile and make ready teaching materials for 4-H programs and volunteers applying existing subject matter knowledge and PYD research.

• Maintain up to date communication with constituents and the community through a variety of methods such as newsletters, e-mails, electronic technology, internet, phone messages, social media, website postings, content and maintenance.

• Coordinate promotion of 4-H program by networking and volunteer recruitment efforts through public outreach initiatives by providing information for preparation of reports, impact statements, and success stories on program progress and accomplishments for funders, advisory committees, Board, and others as necessary.

• Function as a point of contact for prospective families, 4-H Volunteers and participants within the County.

• Prepare and submit expense reports.

• Assist in implementing a shared Association vision, building understanding around the mission and the advancement of the mission.

• Collaborate with administrative and finance staff to facilitate the effective running of 4-H programs and overall CCEDC operation.

• May provide backup and support in collaboration with the support staff team to the overall Association and other program areas as needed.

Professional Improvement and Other Duties as Assigned - 5%

• In cooperation with the 4-H Youth Leadership & Workforce Development Program Manager and/or Executive Director, jointly develop and pursue a professional development plan to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
• Collaborate in activities that are in broad support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, collaborating with other staff, general marketing of Extension programs and other duties as assigned.

Health and Safety

Applies to all duties and functions

• Support the association to maintain a safe working environment.
• Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy

Applies to all duties and functions

• Maintain professional and respectful interactions with clientele, staff, volunteers, and the public.
• Assist the Cornell Cooperative Extension system in reaching out to various audiences.
• Aware of, and adheres to, established Cornell Cooperative Extension Association of Dutchess County policies and procedures, and Skills for Success.
• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

This is a full time, 40 hours per week, benefits eligible, non-exempt position. Compensation paid at the rate of $22.00 per hour. Excellent benefits, based on eligibility, including:

• Vacation, Sick and Personal time
• Paid Holidays
• NYS Health Insurance Program (including Dental Insurance)
• NYS Retirement
• Long-term Disability Insurance
• Voluntary Tax Deferred Annuity
• Voluntary Flexible Spending Accounts
• Voluntary Term Life Insurance
• Voluntary Personal Accidental Insurance
• Voluntary Legal Plan Insurance
• Voluntary Long Term Care Insurance
• Voluntary Auto and Homeowner's Insurance
• Voluntary Pet Insurance
• Voluntary New York's College Savings Program

Please be sure to read the Notice to Applicants found on the Jobs with CCE page:

https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs

No relocation or VISA Sponsorship available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. For additional questions or if you require an accommodation so you may participate in the selection process you are encouraged to contact Leah Cadwallader, Regional Human Resources Manager, e‑mail [e-mail] or [phone]x314.

Job Title:

Association Program Coordinator II

Level:

004

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Leah Cadwallader

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Notice to Applicants:

Please read the required Notice to Applicants statement.