340B Analyst

Bon Secours Mercy Health; Charleston (WV); On-site; USD 37,000 - 57,000; Full time

Benefits offered by this job

Competitive pay

Medical coverage

Paid time off

Tuition assistance

Job summary

Bon Secours Mercy Health is seeking a 340B Analyst to assure program integrity and cost containment within the health system's covered entities. You will manage 340B compliance, coordinate with audits, and maintain software interfaces with the EMR and external vendors.

The role requires 1–2 years in pharmacy 340B, proficiency in Microsoft Office and Excel, and strong communication across departments. This full-time position offers competitive pay and benefits at Bon Secours Mercy Health.

Qualifications

• 2-year Associates degree minimum in Healthcare Admin, Finance, IT, analytics, or related field.
• Preferred: 4-year BA/BS in Healthcare Admin/Business, Finance, IT, analytics, or related field.
• 1–2 years' experience with pharmacy 340B.
• 2 years' experience in business, analytics, or auditing.
• Proficient in Microsoft Office, especially Excel; Epic EHR experience.

Responsibilities

• Coordinates the 340B Drug Pricing Program and maintains the program’s standards.
• Ensures HRSA requirements for program qualifications are met.
• Works to continuously improve 340B program performance through surveillance and optimization.
• Serves as first step in scoping and escalating issues in collaboration with internal audits and 340B Auditors.
• Responsible for immediate communication and escalation of compliance issues or gaps in 340B program operations.
• Ensures compliant purchasing of 340B medications and provides real-time guidance to pharmacy buyers and staff on purchasing, inventory management, and other practices which maximize 340B compliance and savings.
• Assists leadership with ongoing training and communication for the 340B program; develops relationships for effective program management.
• Creates/maintains monthly reports of 340B program metrics and financial savings; analyzes reports and identifies cost savings and system improvements.
• Serve as the split billing software expert to troubleshoot software issues and improve functionality.
• Works with teams to coordinate integration of 340B software with the EMR and interfaces with contract pharmacies/providers.
• Ensures integrity of split billing software and reviews reports to identify improvements.
• Triage live-site issues within split billing software, EMR, or charge master related to 340B.
• Collaborate with Epic charge teams and master managers on corrective actions.
• Coordinate issue resolution with split billing software vendor.
• Ensure configurations align with revenue cycle/charging practices and Bon Secours Mercy Health policies.
• Acts as primary internal liaison to ensure 340B program utilization and compliance.
• Escalates compliance issues to stakeholders and the 340B Manager.
• Develops action plans to mitigate compliance concerns and implements changes.
• Participates in sub-committees to update 340B policies and procedures.
• Provides education to pharmacy staff and ensures alignment with 340B policies.

Skills

Microsoft Office

Excel

Epic EHR

Auditing

Communication

Education

Associates degree

Bachelors degree

Tools

Split Billing Software

Job description

Thank you for considering a career at Bon Secours Mercy Health!

Scheduled Weekly Hours:40

Work Shift:Days (United States of America)

Summary of Primary Function/General Purpose of Position

The 340B Analyst is responsible for 340B compliance, program integrity, and financial optimization of the program within the covered entity(ies) participating in the 340B Drug Discount Program. The 340B Analyst will be tasked with program management and coordination, configuration and maintenance of software systems, providing support for the daily operations of the covered entity to maintain compliant 340B practices, and other projects as assigned by the 340B Program Manager. The 340B Analyst will work alongside 340B Auditor to complete, validate, and document completed audits related to program compliance. The 340B Analyst is also responsible for ensuring continuous alignment between covered entity operations and 340B Policies and Procedures. To accomplish these roles, the 340B Analyst must establish and maintain excellent customer service relations with individuals, committees, and other associated stakeholders in the 340B Program.

Essential Job Functions

• Coordinates the 340B Drug Pricing Program and maintains the program’s standards.
• Ensures HRSA requirements for program qualifications are met.
• Works to continuously improve 340B program performance through program surveillance and identification program optimizations.
• Serves as first step in scoping and escalating discovered operational or compliance issues in collaboration with internal audits and the 340B Auditors.
• Responsible for immediate communication and escalation of compliance issues or gaps in 340B program operations.
• Ensures compliant purchasing of 340B medications and provides real-time guidance to pharmacy buyers and staff on purchasing, inventory management, and other practices which maximize 340B compliance and savings.
• Assists covered entity leadership to provide ongoing training, education and communication required for the 340B program at the entity. Develops internal (Bon Secours Mercy Health and covered entity healthcare personnel, administrations, leadership, etc.) and external (Office of Pharmacy Affairs/Health Resources and Services Administration, Apexus, wholesalers, drug manufacturers, non-Bon Secours Mercy Health healthcare professionals, etc.) customer service relationships for effective program management.
• Creates/maintains monthly reports of 340B program metrics and financial savings. Analyzes monthly reports, completes monthly variance reporting, and identifies cost savings and system improvements to maximize compliance.
• Serve as the split billing software expert in order to troubleshoot software issues and continually improve software functionality.
• Works with appropriate teams to ensure that the 340B software is coordinated and integrated with the clinical information system software. This shall include the electronic interface between the EMR and the virtual accumulator and any interface between Bon Secours Mercy Health and contract pharmacy providers and/or administrators.
• Ensures integrity of split billing software and reviews applicable software reports to identify areas of improvement. Ensure covered entity is successfully utilizing the split billing software to place orders in a compliant manner which demonstrates cost savings for the ministry.
• Triage live-site issues within the split billing software, electronic medical record, or charge master as it relates to 340B.
• Collaborate with Epic charge team and charge master managers on a corrective action plan and participate in the implementation of any necessary changes.
• Coordinate covered entity issue resolution process with split billing software vendor.
• Ensure appropriate split billing software configurations are in place and continually update software to ensure alignment with revenue cycle/charging practices, Epic build, and Bon Secours Mercy Health Policies.
• Serves as primary internal liaison to ensure appropriate utilization of the 340B program and compliance with all program requirements.
• Escalates any identified compliance issues to covered entity stakeholders and the 340B Manager.
• Develops action plans to mitigate and/or remove any potential or identified compliance concerns and works to implement approved programmatic changes.
• Participate in sub-committees of the 340B Executive Oversight Committee to develop and update policies and procedures for the 340B program.
• Provides education to covered entity pharmacy team and works to ensure pharmacy operations are in alignment with the 340B policies and procedures.
• Works with affiliated departments (finance, information technology, medical staffing office, etc.) to ensure 340B program integrity.
• Provides ongoing compliance coaching to 340B staff and participants.
• Participates in system 340B committees and with covered entity leadership to develop a comprehensive internal audit plan.
• Conduct regular 340B internal audits and data analysis to identify risk and prevent a compliance breach.
• Document audit completion/results and communicate results and elevate issues to identified parties.
• Continually monitor 340B regulations and legislation, attend ongoing trainings/conferences to help ensure continued compliance with current regulations.

340B Analyst will work collaboratively with other pharmacy 340B team members and become a subject matter expert in one or more of the following fields: Contract Pharmacy, Policy and Procedure, Data & Reporting, Compliance (Audits), and/or 340B Split Billing Software. This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job related duties as required by their supervisor, subject to reasonable accommodation.

Employment Qualifications

Education QualificationsRequired Minimum Education:2 year/Associates Degree Specialty/Major: Healthcare Administration/Business, Finance, Information Technology/Analytics, Pharmacy or a related field

Preferred Education4 year/Bachelors Degree Specialty/Major: Healthcare Administration/Business, Finance, Information Technology/Analytics, Pharmacy or a related field

Licensing/ Certification

Licensure/Certification Required340B University Certificate (Live/On Demand)

Licensure/Certification Preferred340B Advanced Operations Certificate

Minimum Qualifications

Minimum Years and Type of ExperienceMinimum of 1-2 years’ experience with pharmacy 340B requiredMinimum of 2 years’ experience in business, analytics, or auditing preferred

Other Knowledge, Skills and Abilities

RequiredProficiently trained in Microsoft Office Software, specifically Microsoft Outlook and ExcelAdvanced knowledge of 340B Drug Pricing Program and/or healthcare billing regulations and practicesExperience in Epic Electronic Health RecordAuditing hospital charging/patient recordsExperience in 340B Split Billing/Third Party Administrator Software and/or manual 340B operationsExcellent communication skills with ability to develop cross-departmental professional relationships

Other Knowledge, Skills and Abilities

PreferredAbility to begin 340B operations in new environment (including program operations design, setup of split billing software or manual tracker, staff education, policy and procedure development)Knowledge/training in Microsoft AccessExperience in drafting Policies and ProceduresPrevious drug purchasing and/or wholesaler experienceExperience in training employeesExperience in software implementations

Combination of post-secondary education and experience in lieu of a degree.Range:

Minimum:

$26.82Maximum:

$41.57

Bon Secours Mercy Health is an equal opportunity employer.

As a Bon Secours Mercy Health associate, you’re part of a Mission that matters. We support your well-being - personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurances, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

Department:SS Pharmacy & Lab - Ambulatory Pharmacy

It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you’d like to view a copy of the affirmative action plan or policy statement for Mercy Health– Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affluent Action and Equal Opportunity Employer, please email . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at .