26-27 SY: Administrative Assistant to ELD and Special Education Coordinators (9-12)

ESPERANZA ACADEMY; Philadelphia (Philadelphia County); On-site; USD 42,000 - 54,000; Full time

Job summary

Esperanza Academy Charter School in Philadelphia seeks a bilingual Administrative Assistant for the SpEd and ELD departments to support compliance, communications, and family engagement. The role requires strong organizational skills and the ability to balance administrative tasks with a diverse school community.

This full-time, 11-month position requires an Associate’s Degree and at least 3 years of administrative experience in urban education, with proficiency in Microsoft Office and Google

Qualifications

• Associate's Degree required; transcripts showing the degree conferred are required before the starting date of employment.
• Minimum 3 years of administrative experience, preferably in urban education.
• Bilingual proficiency in English and Spanish is required.
• Proficiency in Microsoft Office, Google Workspace, and data management tools.
• Clearances: FBI, PA Criminal, and Child Abuse background checks completed within the past 12 months.

Responsibilities

• Administrative Support: Schedule and coordinate IEP and ELD meetings, maintain compliance documentation, and support SpEd and ELD Coordinators.
• Data Management: Collect, organize, and maintain records for SpEd and ELD departments, ensuring compliance with state and federal requirements.
• Event Coordination: Assist with family engagement nights and departmental meetings.
• Translation Services: Provide bilingual support, translate documents, and interpret for families during meetings.
• Family Engagement: Facilitate communication with families to strengthen relationships and access to resources.
• General Office Tasks: Maintain supplies and assist with other administrative duties.

Skills

Bilingual English/Spanish

Administrative experience

Microsoft Office & Google Workspace

Education

Associate degree

Tools

MS Office

Google Workspace

Data management tools

Job description

START DATE: IMMEDIATE OPPORTUNITY

SCHOOL: Esperanza Academy Charter School

LOCATION: 301 W. Hunting Park Avenue, Philadelphia PA, 19140

About Esperanza Academy Charter School

Esperanza means hope. Esperanza Academy Charter School (EACS), located in the Hunting Park section of North Philadelphia, is dedicated to serving the students within its community. We believe education can be a vehicle for social and economic advancement, especially in marginalized communities. This core belief drives our relentless pursuit to become the best educational option for all students in the Philadelphia area.

Our proven track record of academic success with historically underserved students sets us apart. The Academy has 11th-grade test scores above the city of Philadelphia average and value-added math and reading proficiency growth is among the highest in Pennsylvania. Students graduate at a rate exceeding 90% and drop out at a rate of only 1%. For 9 out of 11 years, the Academy has been awarded a silver or bronze medal rating in the US News ranking of Best High Schools in the country.

In the fall of 2025, we opened a brand-new elementary school building, marking the completion of our expansion to a full K-12 program serving over 2,200 students. This growth will make Esperanza Academy the second-largest single charter school in Philadelphia, reinforcing our commitment to delivering high-quality education to even more students in our city.

The Opportunity

At Esperanza Academy Charter School, we believe every student and family deserves personalized support to thrive academically and socially. Our staff plays an essential role in creating a positive climate that celebrates diversity, fosters inclusion, and ensures equitable access to education. The Administrative Assistant for Special Education and English Language Development (ELD) departments is a key part of this mission, providing essential support to the SpEd and ELD teams and strengthening connections with families. Through your work, you will help ensure compliance, facilitate communication, and create a welcoming environment where families feel heard and empowered.

Esperanza Academy Charter School is seeking a bilingual (English/Spanish) Administrative Assistant to provide critical support to the Special Education (SpEd) and English Language Development (ELD) departments at our school building. In this key role, you will work closely with the Special Education and ELD Coordinators to ensure compliance, streamline administrative processes, and strengthen family engagement. Your ability to balance administrative tasks with fostering connections between the school and its community will help shape a supportive environment for students, families, and staff.

This full-time, 11-month position offers the opportunity to make a meaningful impact in a mission-driven school dedicated to equity and excellence.

Summary of Key Responsibilities:

• Administrative Support: Schedule and coordinate IEP and ELD meetings, maintain compliance documentation and provide organizational support to the SpEd and ELD Coordinators.


• Data Management: Collect, organize, and maintain records for SpEd and ELD departments, ensuring compliance with state and federal requirements.


• Event Coordination: Assist with planning and logistics for family engagement nights, departmental meetings, and other school events.


• Translation Services: Provide bilingual (English/Spanish) support, including translating documents and interpreting for families during meetings.


• Family Engagement: Facilitate communication with families to strengthen relationships and ensure access to resources.


• General Office Tasks: Maintain supplies, organize materials, and assist with other administrative duties as needed.

What you will bring:

• A deep belief in Esperanza Academy's mission and commitment to closing the opportunity gap.


• An Associate's Degree from an accredited college or university is required. (Official transcripts showing the degree conferred are required before the starting date of employment.)


• Bilingual proficiency in English and Spanish is required.


• At least 3 years of administrative experience, preferably in urban education.


• Strong organizational, multitasking, and problem-solving abilities.


• Proficiency in Microsoft Office, Google Workspace, and data management tools.


• Exceptional communication and interpersonal skills.


• Clearances: All applicants must have FBI, PA Criminal, and Child Abuse background checks completed within the past 12 months.