26-27 Senior Clerk 2 - CTE

Somerville Public Schools; Somerville (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Somerville Public Schools is seeking an organized administrative assistant to support the Principal, Assistant Principal, Director and/or Supervisor. The role coordinates communications between administrators, district and site personnel, parents, students, and the public.

Responsibilities include clerical, bookkeeping duties; scheduling, filing, attendance tracking, and assisting with reports. Strong computer skills and discretion are essential in this on-site, full-time position.

Qualifications

• High School diploma or equivalent, with related school or office experience.
• Proficiency with computer office programs and general computer use.
• Experience with office machinery and technology.
• Strong communication and interpersonal skills.
• Knowledge of school office procedures.
• Good judgment and common sense.
• Ability to perform work accurately and thoroughly.
• Willingness to assist with other duties as assigned.

Responsibilities

• Performs clerical, secretarial and bookkeeping duties in a school or district office.
• Organizes and coordinates clerical and office functions for diverse programs and operations; prioritizes duties to meet timelines.
• Serves as secretary and provides administrative assistance to the Administrator; schedules appointments and meetings.
• Coordinates communications between administration, parents, students, and the public.
• Maintains attendance logs and records of substitute teachers; coordinates substitute scheduling.
• Assists in preparing reports and compiling information; processes requisitions.
• Orders supplies and equipment; ensures security and safety within the office.

Skills

Computer literacy

Office machinery

Communication skills

Interpersonal skills

Judgment and problem solving

Attention to detail

Multitasking

Education

High School diploma or equivalent

Job description

Position Summary Organize, coordinate, schedule and perform office functions to support the Principal/Assistant Principal/Director and/or Supervisor. Coordinate communications between administrators, District and site personnel, parents, students and the general public.

Essential Functions & Responsibilities

The essential functions or responsibilities listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Performs a variety of clerical, secretarial and bookkeeping duties in a school and/or District office.
• Organizes and coordinates a wide variety of clerical, bookkeeping and other office functions and activities related to the administration of diverse programs and operations at a school; prioritizes and schedules duties and assignments to assure efficiency and effectiveness and meets established timelines.
• Serves as secretary and provides administrative assistance to the Administrator; schedules and arranges appointments, meetings and conferences.
• Coordinates and facilitates communications between Administration, parents, students, school and support services.
• Communicates with a variety of site and District personnel and administrators to coordinate school operations and maintenance, resolves conflict and issues.
• Assists the Administrator in the preparation of reports; researches, compiles and organizes information.
• Processes requisitions and assists Department Chairpersons with maintenance of student data.
• Types from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions and reports.
• Maintains daily teacher attendance log and records of substitute teachers.
• Acts as liaison between the school site and the general public by researching and conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquiries by letter, phone, email, fax or personal contact; maintains internal communication system insuring instructional, probation, and support personnel are kept informed of needed information; coordinates the transfer of information between site/program and outside agencies and districts; interacts with and assists students and parents/guardians by explaining and enforcing school site requirements; communicates as necessary with supervisor;maintains confidentiality of records.
• Ensures that appropriate calendars of activities are maintained for the school including establishment of schedules for parent conferences, Individualized Education Program (IEP) meetings, school visitors, and other meetings; generates daily substitute list; may assist in arranging and scheduling substitute and temporary employees for the school; greets substitutes and assists with directors and questions; assists Administrator and other staff in planning and preparing for staff meetings, in-services, conferences, and workshops; assists in the development of office procedures; insures appropriate security and safety methods are employed within the office; orders supplies and equipment for school/program insuring adequate levels are maintained.

Qualifications, Knowledge, Abilities, & Skills

• High School diploma or equivalent, related school or office experience
• Ability to use computers efficiently with knowledge of computer office programs
• Proficiency in use of office machinery and technology
• Good communication and interpersonal skills
• Knowledge of school office procedures
• Ability to exercise good judgment and common sense
• Ability to perform work accurately and thoroughly
• Aptitude or competence for other assigned responsibilities

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

• Mobility: Frequent walking, standing, and navigating stairs.
• Lifting/Strength: Ability to lift, push, pull, or carry objects ranging from 10 to 30 lbs (e.g., books, supplies, equipment).
• Physical Dexterity: Bending, crouching, kneeling, stooping, and reaching to assist students.
• Stationary Tasks: Remaining in a stationary position (sitting/standing) for long periods.

Qualifications

• High School diploma or equivalent, related school or office experience
• Ability to use computers efficiently with knowledge of computer office programs
• Proficiency in use of office machinery and technology
• Good communication and interpersonal skills
• Knowledge of school office procedures
• Ability to exercise good judgment and common sense
• Ability to perform work accurately and thoroughly
• Aptitude or competence for other assigned responsibilities

Reporting Relationships

• Position Reports to: The School Building Principal and Director of CTE

Terms of Employment

Position Type: On-Site

Employment Status: Full Time

• School Year Schedule: 260 work days
• FLSA Classification: Non-exempt
• Benefits Eligibility: Benefits eligible
• Compensation: Salary and benefits are governed by the AFSCME Clerical Union collective bargaining agreement.

Pre-Employment Requirements

MA Criminal Offender Record Information (CORI) Clearance

Fingerprints

The Somerville Public School does not discriminate in its programs, facilities or employment of educational opportunities on the basis of race, color, age, religion, disability, pregnancy, home status, marital/civil union status, sex/gender, gender identity, sexual orientation, citizenship status, place of birth, national origin, ancestry, cultural identity, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' group or interferes with their ability to learn or work.