26-119; Eye to Eye Student Affinity Group Advisor; Ashland Middle School; Temporary

ASHLAND SCHOOL DISTRICT 5; Ashland (OR); On-site; USD 12,000 - 23,000; Part time

Job summary

Ashland School District 5 seeks an Eye to Eye Student Affinity Group Advisor at Ashland Middle School. This temporary role coordinates and facilitates student affinity groups, creating a safe space for identity discussions and peer support.

The advisor schedules meetings, manages invitations, and collaborates with school staff to ensure confidentiality and compliance with district policies. The position involves budgeting for snacks and materials, coordinating guest speakers, and guiding

Responsibilities

• Coordinate and facilitate affinity group meetings, ensuring a safe and constructive space for students.
• Plan for the monthly minimum of 150 minutes of meetings and track attendance and participation.
• Manage group communications and scheduling, including invitations and reminders.
• Oversee budgeted materials, snacks, and activities within district-approved limits.
• Coordinate with site administration and regional partners for events and guest speakers.

Job description

Position: Eye to Eye Student Affinity Group Advisor ;Temporary

Work Site: Ashland Middle School

Salary: $1,036 - $2,072

Job Summary

An Affinity Group is made up of a) people who share a common identifier, ie: race, gender, gender identity, sexual orientation, etc., and b) peer allies. Affinity members can speak from the \"I\" perspective about being a participant in that group which allows for an exploration of one's own identity, a celebration of shared identity, and a place to discuss, and address some of the common challenges faced by members of the group. Allies stand in support and solidarity with the people who share the common identifier and follow the community agreements created by the group. Affinity groups are open to all students. The Affinity Group Advisor coordinates and facilitates group meetings that are safe and fun space for students. Each affinity group is expected to meet for a minimum of 150 minutes per month.

Essential Duties And Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation.

Professional Development

• In District:
  • Attend affinity group advisor orientation
  • Quarterly collaboration meetings with other affinity group advisors
  • Annually pass the District's required online training by the assigned due date.
• Regional:
  • Attend monthly affinity group advisors PLC hosted by the SOESD

Coordination

• Attend work regularly and be punctual.
• While working collaboratively with others, implement decisions within ASD-established policies and procedures.
• Schedule meeting times and locations with site administrator approval
  • If meetings occur outside of school hours, be sure to have contact information for the administrator on campus in case you need assistance
  • If virtual location, set up calendar invites with Zoom link
• Coordinate participant invitations
  • Identify potential student participants using available student data and working with office manager as needed
  • Draft and send email and hard copy invites to potential student participants, always using BCC and envelopes to ensure confidentiality
  • Utilize the school's established means of inviting students to participate in activities of interest: lunch table sign-ups, school newsletters, hallway posters, etc
  • Invite new members via the networks of current group members
  • Be mindful of group membership and redefine who the group is for, if necessary
  • Keep confidential records of meeting attendance and activities for each meeting
• Manage materials
  • Each affinity group under this job description and accompanying stipend will receive funds to pay for snacks, materials, and activities. It is the advisor's responsibility to plan for the year and stay within the allotted budget
    • Arrange the details for purchases and orders, complete reimbursement paperwork, and submit to site office manager
    • With Administrator oversight, review and vet any reading materials, video clips, etc before sharing with groups.

Communication

• Without breaking confidentiality, work with the school administrator, and SOESD SOBASS/Indian Ed. specialists, and Equity & Learning Administrator if needed, to communicate:
  • Building or district-level issues
  • Updates about the group
  • Need for support in facilitating group
  • Need for support in the group's collective action plans
  • Advocacy for the group in school and community settings
• Provide photos, updates, news of the existence, purpose, and accomplishments of the group to the Site Administrator for inclusion in school newsletters and website news.
• Share information with students about upcoming regional events hosted by SOESD, SOU, and other community groups geared to each affinity group
• Professionally represent the school and District in interactions with parents, community members, staff, and students, and resolve conflict professionally.

Facilitation

• In the initial meeting, lay out the purpose of the group, and create community agreements with participant input
• Structure the meeting as appropriate for grade level, time allotted, and expressed needs of the group
• Facilitate community-building and social-emotional well-being of the group
• Facilitate sharing of lived experience, invite group celebration and support
• Assist students in processing difficult topics, issues, and discussions
• Plan for collective action, utilizing district policy and practices, such as:
  • Hold an event for student participation within the larger school community
  • Share salient themes with a school administrator (without breaking confidentiality)
  • Other leadership projects as determined by the group
• Solicit feedback from group members via the SOESD satisfaction survey, and adjust accordingly. Submit survey results to the District and SOESD as part of ongoing applications to funding sources
• Work with site administrator to coordinate guest speakers at affinity group meetings
• Ensure non-staff guest speakers complete the volunteer approval process prior to meeting with students
• Coordinate student participation in regional events hosted by the SOESD, SOU, and community groups
• All secondary affinity groups can meet as often as desired but must meet for 150 minutes each month as a minimum

Other Duties And Responsibilities

We believe that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent nor the organization to the work identified. It is our expectation that every