2026-27 Counseling Clerk II - Paradise Valley HS

Paradise Valley Unified School District; Phoenix (AZ); In loco; USD 22.000 - 25.000; Tempo pieno

Descrizione del lavoro

Paradise Valley Unified School District seeks a Clerk II at Paradise Valley High School for a 9-month, 8-hour/day schedule starting immediately. Your duties include greeting visitors, answering phones, routing inquiries, entering attendance and scheduling data, and maintaining diverse records to support school operations.

The position requires a high school diploma, strong customer service, attention to detail, ability to handle confidential information, and willingness to work with staff,

Competenze

• Preparing and maintaining accurate records.
• Operating standard office equipment.
• Utilizing pertinent software applications.
• Customer service.
• Screening telephone calls.

Mansioni

• Answer telephone system to screen calls, transfer messages, and email messages.
• Coordinate projects and schedules to complete activities timely.
• Greet visitors and direct to appropriate locations per security procedures.
• Input attendance, scheduling, and other data into databases for accuracy.
• Maintain a wide variety of documents and records for up-to-date information.
• Perform general clerical tasks (copying, faxing, filing).
• Schedule activities and room usage for administrators and supervisors.
• Distribute mail, notes, and packages to appropriate recipients.
• Receive mail, deliveries, and supplies for distribution.

Conoscenze

Customer service

Phone screening

Data entry

Office equipment

Record keeping

Formazione

High school diploma

Descrizione del lavoro

Job Information

Location: Paradise Valley High School

Contract: 9 months, 8 hours/day

Grade 11, $15.15/hour

Position: Non-Interim Position

Dates: Immediate - 05/27/2027

Purpose Statement

The job of Clerk II is done for the purpose/s of greeting and directing visitors, responding to inquiries from staff, the public, parents, students, etc., providing clerical support to administrative personnel, and providing requested information and/or referral to other parties.

This job reports to Building Principal.

Essential Functions

• Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries, and/or taking messages, emailing messages.


• Coordinates a variety of projects, functions and/or program components (e.g. meetings, Read Across America program, substitute coverage, peer mediation schedules, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.


• Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries; and/or directing individuals to appropriate location in accordance with established building security procedures.


• Inputs data into commercial and customized databases (e.g. attendance, scheduling, employee parking, transcripts, etc.) for the purpose of ensuring accuracy of data.


• Maintains a wide variety of manual and electronic documents files and records (e.g. absence reports, counselor schedules, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.


• Performs general clerical functions (e.g. copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.


• Schedules a wide variety of activities (e.g. appointments, building use, bus and van usage, etc.) for the purpose of making necessary arrangements for assigned administrators and supervisors.


• Distributes items within the site (e.g. mail, discipline notes, special delivery and overnight mail/packages, messages, etc.) for the purpose of ensuring receipt to addressee.


• Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.

Other Functions

• Maintains reception area materials for the purpose of providing resource information to visitors.


• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge And Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records; operating standard office equipment; utilizing pertinent software applications; customer service; screening telephone calls.

KNOWLEDGE is required to perform basic math; understand written procedures, write routine documents, and speak clearly; and understand written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; office practices; record keeping and record retention practices.

ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job- related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing specific, defined processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize specific, job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; adapting to changing priorities; working with frequent interruptions; communicating with diverse groups; displaying tact and courtesy; organizing tasks.

Responsibility

Responsibilities include: working with immediate supervision; providing information and/or advising others; utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to effect the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 85% sitting, 10% walking, and 5% standing. This job is performed in a generally clean and healthy environment.

Experience

Job related experience is required.

Education

High school diploma or equivalent.

Equivalency

Required Testing: Spelling, Mathematics, Filing & Typing

Clearances

Criminal Background Clearance

Valid Arizona DPS Level I IVP Fingerprint Clearance Card

www.azdps.gov/services/public/fingerprint

FLSA Status - Non Exempt

Equal Opportunity Statement

Paradise Valley Unified School District does not discriminate on the basis of race, color, religion, national origin, age, sex or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), Title II of the Americans with Disabilities Act of 1990 (ADA), or Title II of the Genetic Information NonDiscrimination Act of 2008 (GINA) may contact the Assistant Superintendent of Human Resources.