2026-27 Benefits Technician 2 - Human Resources

Saint Paul Public Schools; Saint Paul (MN); On-site; USD 77,796,000 - 96,307,000; Full time

Job summary

Saint Paul Public Schools is seeking a Benefit Technician 2 to handle benefits administration and reporting. The role supports onboarding, COBRA processes, and eligibility determinations for employees and retirees.

The candidate will prepare and maintain benefit records, generate reports, and collaborate with the Business Office and third-party administrator. Strong data management and communication skills are required.

Qualifications

• One year of post-secondary coursework in business or personnel administration, MIS, or related field and two years of experience in benefits, HR or insurance billing.
• Equivalent combinations of education and/or work experience will be considered.

Responsibilities

• Assist with new hire benefits overview during onboarding.
• Administer COBRA insurance for employees resigning or separating from the District.
• Meet with employees and retirees to determine benefit eligibility and manage enrollment changes.
• Prepare monthly insurance bills, audits, and adjustments; ensure carrier billing reflects status of members.
• Coordinate open enrollment activities and provide retirees with updates.

Skills

Benefits administration

Data management

Data analysis

Written communication

Reporting skills

Record keeping

Education

Business/Personnel Admin coursework

Equivalency considered

Tools

Database systems

Spreadsheets

HRIS systems

Job description

General Information

SPPS is looking for a Benefit Technician 2!

This position performs responsible technical and paraprofessional work in benefits administration; create computer-based benefits administration reports.

Supervision Received

Report to the Benefits Manager.

Supervision Exercised

None

Minimum Qualifications

One year (45 credit hours) of post-secondary coursework in business or personnel administration, management information systems, computer-based technology or a related field and two years of experience in a benefits, human resources or insurance billing unit performing work that involves explaining benefits programs, benefits eligibility criteria, insurance billing or related topics. (Equivalent combinations or education and/or work experience will be considered.)

Knowledge, Skills And Abilities

• Working knowledge of the principles and practices of benefits administration.
• Working knowledge of database structure, spreadsheet design, benefits administration and insurance billing.
• Working knowledge of data collection and analysis methods and procedures.
• Working knowledge of benefits billing and other human resources information systems.
• Working knowledge of the theory and principles of data management.
• Working knowledge of federal and state laws governing data privacy.
• Considerable skills and ability in the use of: software databases, spreadsheets and processing applications.
• Considerable skill in performing mathematical computations requiring attention to detail.
• Considerable ability to communicate effectively, both orally and in writing.
• Working ability to perform research, prepare reports and maintain records.

Responsibilities

The essential functions include, but are not limited to, the following fundamental duties:

• Assist with new hire benefits overview during onboarding.
• Administer COBRA insurance for employees resigning or separating from the District.
• Meet with employees and retirees to determine benefit eligibility by applying applicable bargaining unit (BU) contract language, reports and tracks new enrollees to third party administrator notifies insurance carriers of changes in insurance coverage.
• Mainitain BU guidelines with current insurance rate tables. Update rate charts as new contracts are settled.
• Prepare monthly insurance billing, audits, balances and adjustments by downloading data from and importing necessary records into sophisticated spreadsheet formats, ensure that bills from insurance carriers reflect appropriate status of members.
• Coordinate, facilitate and provide evening monthly retirement seminars and update retirees for annual open enrollment process.
• Prepare monthly LIS (Low Income Subsidy) report monthly.
• Prepare various government reports, such as Reinsurance Association, Federal Form 5500, Medicare Second Payer and related reports.
• Generate complex customized reports using various software packages, perform uploads and downloads of data.
• Coordinate insurance refunds (both contractual and miscellaneous).
• Establish and file member records and maintain employee and retiree data base for benefits administration.
• Generate correspondence to retirees regarding discontinuance of the District health insurance contribution due to Medicare eligibility or other eligibility factors or relating to the collection of unpaid premiums.
• Work in coordination with the Business Office and TPA on the processing of insurance payments.
• Provide information and assistance to employees and retirees by telephone, mail or in person, to resolve problems or answer questions regarding insurance needs, insurance billing questions and related issues.
• Serve as liaison between covered member and insurance carriers to ensure proper enrollment, and deductions are taken.
• Assist in the annual insurance open enrollment periods.
• Maintain employee benefits records relating to insurance coverage and leave of absences.
• Contribute to the District's Strong Schools, Strong Communities efforts by partnering with other staff to contribute to student achievement and the alignment and sustainability of resources.
• Perform other duties as assigned.

Pay, Benefits and Work Schedule

This position is a 12-month position working 40 hours a week.

Pay range for this position is: $27.15 - $33.61

Maximum hiring step = step five (5)

The full salary schedule is listed in the CCEA contract. Salary information for this job posting can be found at this link (https://www.spps.org/about/departments/human-resources/labor-agreements) and by selecting the " CCEA (Classified Confidential Employees Association)" Labor agreement.

Benefit information for this position can be found at this link (https://www.spps.org/about/departments/human-resources/benefits/benefit-summaries-by-bargaining-unit) and by selecting the "CCEA - Full Time" link.

This posting will remain open until filled.

Essential Functions

Essential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities. Regular and reliable attendance. May be exposed to various cleaning products.

Other Information

Transcript - Unofficial transcripts are accepted at the time of hire. You must submit official transcripts within 30 days of your start date. Formal credential evaluation is required for post-secondary education completed outside of the United States.

Veteran's Preference - If you are an eligible veteran applying for a job where veteran's preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.

Criminal Background Investigation and Reference Checks - Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.

Equal Employment Opportunity

Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.

Equity Statement

SPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.