15604 - Engineering Specialist Materials Records

Virginia Department of Transportation; Lynchburg (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Virginia Department of Transportation in Lynchburg is seeking a Materials Documentation Program Manager to ensure all materials used in VDOT projects meet specifications and FHWA requirements. You will provide technical support and coordinate with inspectors, contractors, and local staff to maintain project documentation.

The role emphasizes data collection/analysis, QA/QC, and adherence to safety and environmental guidelines, with opportunities to mentor field staff and contribute to program

Qualifications

• Experience collecting, organizing, and analyzing data.
• Ability to interpret plans, drawings, manuals, and VDOT specifications.
• Ability to perform mathematical calculations and apply statistical concepts in sampling/testing.
• Ability to prepare or review technical reports.
• Ability to work independently, or in teams including management.
• Knowledge of highway construction materials.
• Knowledge of plant and field QA sampling/testing methods.
• Knowledge of quality control/quality assurance concepts.
• Knowledge of materials acceptance programs and requirements.

Responsibilities

• Manage the Materials Documentation Program to ensure materials meet VDOT specs and FHWA requirements.
• Provide technical support to assigned engineering program.
• Coordinate with inspectors, contractors, and local representatives.
• Review certifications and submittals for approval and perform audits.
• Maintain records and update project data in databases.

Skills

Data analysis

Technical writing

Communication

Quality assurance

Problem solving

Team collaboration

Plan/spec interpretation

Office/data tools

Education

Associate degree in Civil Engineering Technology

Relevant certifications

Tools

Materials testing equipment

Excel / data tools

Job description

Job Description

Manage the Materials Documentation Program to ensure that all materials used in VDOT, Design-Build/P3, or LAP projects meet VDOT specifications and standards. Ensure that project documentation is complete, accurate, and meets VDOT and FHWA requirements. Provide technical support to assigned engineering program.

How You Will Contribute

• Additional Duties: Perform additional tasks as directed by supervisor, to the required level of accuracy and quality.
• Compliance: Ensure compliance with all Construction Directives (CDs), environmental safety, EO, Materials, acceptance testing and quality directive. Ensure assigned project is compliant with VDOT, District, and regional environmental and safety goals. Ensure environmental discrepancies and safety violations are corrected. Monitor and assure compliance with all VOSHCP, OSHA, DPOR and VDOT safety policies and regulations.
• Engineering Technology Solutions: Provide engineering technology solutions to complex or unusual cases and projects.
• Job Safety: Determine and demonstrate proper work site protection techniques. Ensure workplace safety by identifying workplace hazards and making suggestions for improvement. Wear proper personal protection equipment. Maintain current knowledge of safety rules, regulations, laws and procedures (OSHA, VOSHA, etc.). Ensure equipment is used properly and safely. Apply MUTCD for detours, lane closures, work zones, etc. Maintain clean, orderly, and safe work environment. Follow VDOT safety regulations and practices.
• Maintain Records: Research information and update records or databases on for activities in assigned program area. Collect and verify project data, maintain files and recommend updates when discrepancies are found.
• Materials Documentation: Coordinate the Materials Documentation Program to ensure that all materials utilized in VDOT, Design-Build/P3, and applicable LAP projects comply with VDOT specifications and standards. Attend Pre-Construction meetings, review C-25 Source of Materials.
• Project Support: Provide materials acceptance assistance to Inspectors, Contractors, QAM, or Locality representative over the life of projects. Review certifications and submittals for approval and coordinate CT submittals. Review notebooks during construction as necessary to ensure reduction of errors; perform audits for DB/P3 and LAP projects in accordance with MOI.
• Special Studies: Perform special studies and assignments to support initiatives and decision making for assigned engineering program area. Prepare project related correspondence.
• Technical Advice and Guidance: Serve as a technical resource and consultant to inspectors, contractors and agency management. Instruct and guide field staff to assure work conforms to Agency, OSHA, VOSH and contract safety policies, plans, specifications and contract documents.
• Time Management: Ensure work assignments are performed to achieve on schedule completion of activities on projects. Manage multiple projects and adjusts priorities as needed.
• Training: Assist in developing and performing employee training for assigned program areas. Assist in mentoring field staff and work with team members to monitor training programs.
• VDOT Representative: Represent VDOT with outside contacts, which include handling and resolving concerns of contractors and the public.

What Will Make You Successful

• Ability to collect, organize, analyze, and maintain data.
• Ability to communicate effectively orally and in writing with diverse audiences.
• Ability to communicate effectively orally and in writing with internal and external customers.
• Ability to establish and maintain effective working relationships with inspection staff, consultants, contractors and VDOT management.
• Ability to follow oral and written instructions.
• Ability to gather and analyze data and prepare technical reports.
• Ability to interpret plans, drawings, manuals, VTM/ASTM/AASHTO test methods, and VDOT specifications.
• Ability to interpret plans, specifications and contracts.
• Ability to perform mathematical calculations and apply statistical concepts in sampling and testing of materials.
• Ability to prepare or review technical reports.
• Ability to train others.
• Ability to work independently and in teams, including industry and management
• Considerable knowledge of highway construction methods, procedures and practices.
• Considerable knowledge of highway construction and maintenance materials.
• Considerable knowledge of materials sampling and field testing methods and procedures.
• Considerable knowledge of quality control and quality assurance concepts and practices.
• Knowledge of materials acceptance programs and requirements.
• Skill in the use of computers and software applications.
• Skill in the use of computers, software applications and smart phones, including spreadsheets and web-based applications.

Minimum Qualifications

• Ability to collect, organize, analyze, and maintain data.
• Ability to interpret plans, drawings, manuals, VTM/ASTM/AASHTO test methods, and VDOT specifications.
• Ability to perform mathematical calculations, apply statistical concepts in sampling and testing of materials.
• Ability to prepare or review technical reports.
• Ability to work independently, in teams, including industry and management.
• Considerable knowledge of highway construction and maintenance materials.
• Considerable knowledge of plant and field quality assurance sampling and testing methods, frequencies, and procedures.
• Considerable knowledge of quality control, quality assurance concepts and practices.
• Knowledge of materials acceptance programs and requirements.

Additional Considerations

• A combination of training, experience or education in Civil Engineering Technology or related field desired.
• Several years' experience in materials testing or construction desired.
• knowledge of materials quality control and quality assurance practices.

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

Standards of Conduct