12133 - Program Support Specialist 1

Actalent; United States; Hybrid; USD 50,000 - 55,000; Full time

Job summary

Actalent is seeking a Program Support Specialist I to provide operational, administrative, and data management support to BPA's Personnel & Information Security program. The role focuses on enrollment coordination, data integrity across SharePoint, Excel, and Workday, and preparing reports for leadership.

The ideal candidate is highly organized, detail-oriented, and able to handle sensitive information in a regulated environment, with hybrid work in Portland, OR.

Qualifications

• Bachelor's degree with 1+ year of relevant experience, or 3+ years with an Associate's degree.
• Experience supporting programs, projects, operations, or administrative functions.
• Proficiency with SharePoint, Microsoft Project, Microsoft Access, and Microsoft Office Suite.

Responsibilities

• Coordinate and manage scheduling for security enrollment centers.
• Maintain and validate data across systems including SharePoint, Excel, Workday, USAccess, and access control platforms.
• Develop and manage tracking tools, reports, and dashboards for onboarding, badge issuance, access control, and compliance activities.
• Utilize SharePoint to manage program documentation, improve workflows, and support process improvements.
• Prepare, maintain, and audit personnel security records per BPA, DOE, NERC, and WECC requirements.
• Support badge issuance, physical access administration, and security compliance processes while maintaining strict accountability of records and assets.
• Collect, organize, and submit audit evidence and compliance documentation for regulatory reviews and assessments.
• Analyze program data, identify trends, validate information, and prepare reports and presentations for leadership and stakeholders.
• Draft professional correspondence, status reports, documentation packages, and project records.
• Collaborate with internal teams and external stakeholders to resolve operational issues and support security program objectives.

Skills

SharePoint proficiency

Microsoft Project

Microsoft Access

Office Suite

Data management

Records management

Analytical skills

Organizational skills

Education

Bachelor's degree + 1+ yr

Associate's degree + 3+ yrs

5+ yrs experience in lieu of degree

Tools

SharePoint

Microsoft Project

Microsoft Access

Office 365 tools

Job description

Job Title: Program Support Specialist 1

Job Description

The Program Support Specialist I provides operational, administrative, and data management support to BPA's Personnel & Information Security organization. This role supports the Personal Identity Verification (PIV), Badging, Access, and Compliance Program by coordinating enrollment activities, maintaining critical security records, managing compliance documentation, and ensuring the integrity of data across multiple systems. The ideal candidate is highly organized, detail-oriented, and capable of managing sensitive information in a fast-paced, regulated environment.

Responsibilities

• Coordinate and manage scheduling activities for security enrollment centers, ensuring operational readiness and efficient customer support.
• Maintain and validate data across systems including SharePoint, Excel, Workday, USAccess, and access control platforms.
• Develop and manage tracking tools, reports, and dashboards to support onboarding, badge issuance, access control, and compliance activities.
• Utilize SharePoint to manage program documentation, improve workflows, and support ongoing process improvements.
• Prepare, maintain, and audit personnel security records in accordance with BPA, DOE, NERC, and WECC requirements.
• Support badge issuance, physical access administration, and security compliance processes while maintaining strict accountability of records and assets.
• Collect, organize, and submit audit evidence and compliance documentation for regulatory reviews and assessments.
• Analyze program data, identify trends, validate information, and prepare reports and presentations for leadership and stakeholders.
• Draft professional correspondence, status reports, documentation packages, and project records.
• Collaborate with internal teams and external stakeholders to resolve operational issues and support security program objectives.

Essential Skills

• Bachelor's degree and 1+ year of relevant experience; Associate's degree and 3+ years of experience; or 5+ years of related professional experience in lieu of a degree.
• Experience supporting programs, projects, operations, or administrative functions in a professional environment.
• Proficiency with:
  • SharePoint
  • Microsoft Project
  • Microsoft Access
  • Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Experience with data management, documentation control, records management, and reporting.
• Strong organizational, analytical, and problem-solving skills.

Preferred Qualifications

• Experience supporting security, compliance, badging, access control, personnel security, or government programs.
• Familiarity with HSPD-12, PIV card enrollment, security clearances, public trust investigations, or similar regulatory programs.
• Experience supporting audits, compliance programs, or regulated utility environments.

Work Environment

• Professional office environment supporting security, compliance, and administrative operations.
• Primarily desk-based role involving extensive computer work, data management, and documentation review.
• Frequent use of SharePoint, Microsoft Office Suite, Microsoft Project, and other business systems.
• Regular interaction with internal stakeholders, program staff, security personnel, and external partners.
• Fast-paced environment requiring strong attention to detail, organization, and the ability to manage multiple priorities simultaneously.
• Handles sensitive and confidential personnel, security, and compliance-related information.
• Combination of independent work and collaborative team support.
• Occasional local travel for meetings, training, or site support activities

Job Type & Location

This is a Contract position based out of portland, OR.

Pay and Benefits

The pay range for this position is $36.00 - $40.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of portland, OR.

Application Deadline

This position is anticipated to close on Nov 16, 2026.

Workplace Type

This is a hybrid position in portland,OR.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.