10721 - Payroll Supervisor

Virginia Department of Transportation; Fredericksburg (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

Virginia Department of Transportation is seeking an experienced professional to oversee payroll operations and reconciliations, ensuring accuracy and timely disbursements across districts. The role involves preparing liability schedules for year-end statements and ensuring adherence to GAAP, GASB, and applicable regulations.

The ideal candidate will analyze variances, improve processes, and provide training materials.

Qualifications

• Ability to maintain confidentiality of personal and sensitive information.
• Ability to process, review, analyze, interpret, and create payroll, financial data and reports.
• Ability to supervise and train others.
• Ability to work independently, multi-task, work well under deadlines, and pay attention to detail.
• Knowledge of Generally Accepted Accounting Principles (GAAP).Knowledge of payroll processes and federal, state and agency regulations that govern them.
• Skill in the use of computers and software applications to include automated payroll and accounting systems.

Responsibilities

• Payroll Operations: Manage payroll and reconciliation operations. Monitor accuracy and timeliness of payroll disbursements for district. Comply with legal and policy requirements governing payroll.
• Processes: Review performance measures and analyze and interpret variances. Identify recurring payroll processing and reconciliation issues. Review and implement processes to ensure policies and procedures are in compliance. May assist with development and maintenance of training materials for VDOT payroll and reconciliation procedures. Provide training.
• Systems: Identify recurring payroll and time entry issues in related financial systems and assist in their resolution. Evaluate existing policies and procedures proposing solutions. Provide assistance to customers with special data or report requests. May assist in the development and maintenance of training materials.
• Technical Guidance: Provide guidance to district personnel with payroll, reconciliations, leave and time entry inquiries.

Skills

Communication skills

Confidentiality

Payroll data analysis

Supervisory skills

Independent work

Attention to detail

GAAP knowledge

Payroll regulations

Payroll software proficiency

Education

Accounting or related field

Job description

Job Description

Oversee and review payroll operations and reconciliation processes, identify issues and propose and develop solutions. Prepare various liability and other schedules to support VDOT's year-end financial statements and other reports. Ensure compliance with GAAP, GASB, Comptroller directives and other applicable federal, state, and VDOT regulations and guidelines.

Job Description

Oversee and review payroll operations and reconciliation processes, identify issues and propose and develop solutions. Prepare various liability and other schedules to support VDOT's year-end financial statements and other reports. Ensure compliance with GAAP, GASB, Comptroller directives and other applicable federal, state, and VDOT regulations and guidelines.

How You Will Contribute

• Payroll Operations: Manage payroll and reconciliation operations. Monitor accuracy and timeliness of payroll disbursements for district. Comply with legal and policy requirements governing payroll.
• Processes: Review performance measures and analyze and interpret variances. Identify recurring payroll processing and reconciliation issues. Review and implement processes to ensure policies and procedures are in compliance. May assist with development and maintenance of training materials for VDOT payroll and reconciliation procedures. Provide training.
• Systems: Identify recurring payroll and time entry issues in related financial systems and assist in their resolution. Evaluate existing policies and procedures proposing solutions. Provide assistance to customers with special data or report requests. May assist in the development and maintenance of training materials.
• Technical Guidance: Provide guidance to district personnel with payroll, reconciliations, leave and time entry inquiries.

What Will Make You Successful

• Ability to communicate effectively orally and in writing with internal and external customers.
• Ability to maintain confidentiality of personal and sensitive information.
• Ability to process, review, analyze, interpret, and create payroll and financial data and reports.
• Ability to supervise others.
• Ability to work independently, multi-task, work well under deadlines, and pay attention to detail.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of payroll processes and federal, state and agency regulations that govern them.
• Skill in the use of computers and software applications to include automated payroll and accounting systems.

Minimum Qualifications

• Ability to maintain confidentiality of personal and sensitive information.
• Ability to process, review, analyze, interpret, and create payroll, financial data and reports.
• Ability to supervise and train others.
• Ability to work independently, multi-task, work well under deadlines, and pay attention to detail.
• Knowledge of Generally Accepted Accounting Principles (GAAP).Knowledge of payroll processes and federal, state and agency regulations that govern them.
• Skill in the use of computers and software applications to include automated payroll and accounting systems.

Additional Considerations

• A combination of training, experience, or education in Accounting or related field desired.
• CPA or CPP certified.
• Cardinal experience desired.
• Cardinal experience.
• Public sector accounting experience using automated payroll and accounting systems.
• Supervisory experience over accounting functions.

Physical Requirements

Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics

Standards of Conduct

Qualifications

Physical Requirements

About Us

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.

Equal Opportunity Employer.

Please be aware all VDOT positions require pre-employment screenings. These screenings may include the following:

• Fingerprint based Criminal History Background Check
• DMV Record Check
• Work History Verification
• References
• Pre-employment physical
• Drug screen