04838 - Deputy Division Administrator Administrative Services

Virginia Department of Transportation

Richmond (VA)

On-site

USD 110,000 - 140,000

Full time

2 days ago

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Job summary

Virginia Department of Transportation is seeking a senior leader to direct operations for the Administrative Services Division, driving statewide procurement, contract administrative programs, policy development, and supplier diversity. The role oversees budgets and financial accountability while providing executive guidance to districts and divisions.

The successful candidate will integrate multiple ASD functions, develop and implement program controls, and serve as a strategic partner to the

Qualifications

Ability to communicate effectively orally and in writing with diverse audiences and to make presentations and conduct meetings.
Ability to develop and direct multiple programs, including policies and procedures, and establish long-range goals and objectives.
Ability to direct complex programs and manage budgets and funding programs, including resolving complex and sensitive issues.
Ability to lead, supervise, and manage a large and diverse group of professional staff.
Ability to obtain Virginia Contracting Associate (VCA) certification within 12 months of employment.
Ability to obtain Virginia Contracting Officer (VCO) certification within 24 months of employment.
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, production methods, and coordination of people and resources.
Knowledge of complex transportation programs to include financial and operational services.
Knowledge of federal and state laws and regulations relating to procurement operations and legislative processes.
Knowledge of principles, processes for providing customer, personal services to include customer needs assessment, service quality standards, and evaluation of customer satisfaction.
Skill in developing, procuring, and negotiating contracts and other agreements.

Responsibilities

Direct and oversee statewide procurement and contract administration, program delivery, policy review and interpretation, and implementation, supplier diversity programs, and legislative review and response.
Lead the Division's procurement staff, including the Assistant Division Administrator and Senior Procurement Managers, and manage budgets and departments.
Direct statewide policies, procedures, and operations to include strategic planning, financial accountability, and service delivery.

Skills

Communication

Leadership

Budget management

Procurement knowledge

Policy interpretation

Stakeholder engagement

Contract negotiation

Vendor diversity

Education

Public Administration / Business Administration

Virginia Contracting Associate (VCA)

Virginia Contracting Officer (VCO) certification

Tools

Computers and web-based applications

Job description

Job Description

Direct operations for assigned division. Reporting to the Division Administrator of the Administrative Services Department, this position provides management-level leadership for the Administrative Services Division relative to statewide procurement and contract administrative programs, including policy development and interpretation and supplier diversity. Establish agency procedures and program goals. Oversee execution and performance of program activities to ensure the highest level of financial accountability, compliance with laws and policy, and program performance.

Job Description

How You Will Contribute

Customer and Stakeholder Interaction: Ensure effective and timely interaction with diverse constituencies including General Assembly members, government officials, and the general public on matters relating to administrative and operational program aspects, resolution of major issues affecting the public or customers, and consulting on legislative issues.
Division Management: Plan and direct the work of the procurement staff within the Division, including the Assistant Division Administrator and Senior Procurement Managers
Interaction: Effective interaction with diverse constituencies including General Assembly members, government officials, and consumers on matters relating to administrative and operational program aspects, resolution of major issues affecting the public or customers, and consulting on legislative issues.
Leadership: Provide leadership and guidance in the development and implementation of statewide procurement, program delivery, policies, and activities. Establish program and operational controls. Effectively manage personnel and budgets. Exercise delegated authority on behalf on the Division Administrator when necessary. Integrate multiple functions of ASD and carry broad divisional leadership responsibility.
Policy Management: Direct and oversee statewide policies, procedures, and operations to include strategic planning, financial accountability, and service delivery. Serve as an executive consultant to the districts and divisions relative to procurement and contract administration activities. Establish program and operational controls.
Program Oversight and Delivery: Direct and oversee statewide procurement and contract administration, program delivery, policy review, interpretation, and implementation, supplier diversity programs, and legislative review and response.
Special Assignments: Fulfil other assignments as needed.
Strategic Financial Leadership: Serve as member of the Directorate's leadership team and strategically examine financial issues and concerns. Determine tools and methods of addressing issues that benefit the organization. Ensure proper financial stewardship through the direction of policies and procedures to manage the division's budgets.

What Will Make You Successful

Ability to communicate effectively orally and in writing with diverse audiences and to make presentations and conduct meetings.
Ability to direct complex programs and manage budgets and funding programs, including resolving complex and sensitive issues.
Ability to establish working relations with multiple groups and stakeholders, to motivate subordinate staff, and to build working partnerships across organizational and geographical boundaries.
Ability to supervise and manage a large and diverse group of professional staff.
Knowledge of and ability to interpret and apply state and federal procurement laws, policies, procedures and regulations.
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, production methods, and coordination of people and resources.
Knowledge of complex transportation programs to include Administrative Services (financial and operational).
Knowledge of principles and processes for providing customer and personal services to include customer needs assessment, service quality standards, and evaluation of customer satisfaction.
Knowledge of strategic planning practices and procedures to include goal setting, objective development and performance measures development.
Knowledge of supervisory principles and practices to include performance management and discipline.
Skill in developing, procuring and negotiating contracts and other agreements.
Skill in the use of computers and web-based applications.

Minimum Qualifications

Ability to communicate effectively orally and in writing with diverse audiences and to make presentations and conduct meetings.
Ability to develop and direct multiple programs, including policies and procedures, and establish long-range goals and objectives.
Ability to direct complex programs and manage budgets and funding programs, including resolving complex and sensitive issues.
Ability to lead, supervise, and manage a large and diverse group of professional staff.
Ability to obtain Virginia Contracting Associate (VCA) certification within 12 months of employment.
Ability to obtain Virginia Contracting Officer (VCO) certification within 24 months of employment.
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, production methods, and coordination of people and resources.
Knowledge of complex transportation programs to include financial and operational services.
Knowledge of federal and state laws and regulations relating to procurement operations and legislative processes.
Knowledge of principles, processes for providing customer, personal services to include customer needs assessment, service quality standards, and evaluation of customer satisfaction.
Skill in developing, procuring, and negotiating contracts and other agreements.

Additional Considerations

A combination of training, experience, or education in Public Administration, Business Administration, Business Management, Engineering, Planning, Finance or related field desired.
Possession of Virginia Contracting Associate (VCA) certification.
Possession of Virginia Contracting Officer (VCO) certification.

About Us

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics

Standards of Conduct

Please be aware all VDOT positions require pre-employment screenings. These screenings may include the following: