00114 - Resident Administrator

Virginia Department of Transportation; Chesterfield Court House (VA); Presencial; USD 90.000 - 130.000; Jornada completa

Descripción de la vacante

The Virginia Department of Transportation is seeking a Residency Program Manager to coordinate and manage resources across assigned residency areas, serving as the liaison with local government and stakeholders to ensure timely delivery of transportation projects.

You will lead a team, oversee budgets and schedules, prepare analyses and reports, and communicate with internal staff, contractors, and the public, ensuring compliance with federal and state rules and building strong community

Formación

• Clear communicator capable of briefing stakeholders and public agencies.
• Proven ability to lead teams and manage cross-functional projects.
• Experience applying federal and state transportation requirements and best practices.

Responsabilidades

• Coordinate and manage resources across residency programs and serve as liaison with local government.
• Prepare analyses, reports and recommendations based on engineering determinations.
• Lead project delivery, budgeting and scheduling to meet dashboard targets.
• Communicate with internal staff, consultants, citizens and FHWA regarding transportation programs.

Conocimientos

Communication

Leadership

Project management

Budgeting

Stakeholder management

Public administration

Educación

Civil Engineering or Public Administration degree

Herramientas

MS Office

Engineering software

Descripción del empleo

Job Description

Ensure the coordination, integration and management of VDOT resources that impact the Residency program. Serve as the stewards of all things VDOT in assigned residency. Collaborate with and serve as the primary contact for local government and its liaison with VDOT functions. Manage resources allocated to the program to accomplish the objective. VDOT Department Memorandum (DM) Number: 16-1 – Role of the Residency should be used as a primary reference in fulfilling the purpose of the position. Provide technical advice, guidance and training regarding assigned engineering program areas. Prepare analyses, reports, and recommendations based on engineering determinations. Provide engineering support and consultation related to engineering program area. Effectively manage assigned projects to ensure timely and accurate completion. Communicate with internal VDOT staff, local government staff, consultants, citizens and FHWA regarding transportation projects and programs.

Job Description

Ensure the coordination, integration and management of VDOT resources that impact the Residency program. Serve as the stewards of all things VDOT in assigned residency. Collaborate with and serve as the primary contact for local government and its liaison with VDOT functions. Manage resources allocated to the program to accomplish the objective. VDOT Department Memorandum (DM) Number: 16-1 – Role of the Residency should be used as a primary reference in fulfilling the purpose of the position. Provide technical advice, guidance and training regarding assigned engineering program areas. Prepare analyses, reports, and recommendations based on engineering determinations. Provide engineering support and consultation related to engineering program area. Effectively manage assigned projects to ensure timely and accurate completion. Communicate with internal VDOT staff, local government staff, consultants, citizens and FHWA regarding transportation projects and programs.

How You Will Contribute

• Analysis and Technical Reporting: Analyze and interpret engineering data and information. Prepare complete, clear and concise reports and recommendations.
• Communication: Build and maintain strong partnerships with stakeholders as Government Liaison. Communicate with stakeholders to provide appropriate and authoritative information about business plans and actions and receive feedback on business goals. Participate in or conduct meetings with public agencies and citizens groups to disseminate or gather information. Represent VDOT, district and residency perspectives and business needs to committees, groups and public forums. Investigate and respond to concerns of a wide range of VDOT internal and external customers. Take administrative actions and make management decisions that result in a high level of credibility, public trust and good-will.
• Communication: Establish an effective line of communication between VDOT, contractors, government agencies and the public. Investigate issues and resolve complaints.
• Emergency Operations: Ensure all employees are properly trained to carry out emergency response duties. Ensure required Personal Protective Equipment (PPE) and equipment is available for staff during emergencies. Understand and implement the COOP for the residency and provide input to COOP plan development. Oversee training, coordination and implementation of emergency action plans. Conduct all emergency operations in compliance with FEMA and FHWA regulations.
• Engineering Process Management: Use established VDOT policies and procedures in the development and delivery of engineering projects. Engineering projects are completed in compliance with state and federal laws and regulations.
• Manage Assigned Activities: Plan, schedule and coordinate engineering program activities such that deliverables are met within the established scope and timeline.
• Manage Resources and Business Functions: Identify trends and project future needs through evaluation and analysis. Analyze problems and implement solutions, or offer recommendations to District Administrator. Manage MEL to ensure the most effective use of budgets and resources. Oversee Residency to ensure a safe and healthy work environment. Manage fiscal, inventory and budget to support the District's Dashboard targets. Promote sound and ethical business practices in all fiscal, procurement and inventory activities. Develop sound and thorough budget requests. Ensure expenditures do not exceed allocations. Ensure employees assigned to asset or inventory duties are properly trained.
• Project Engineering: Assist in the management of projects and tasks including development of and managing the scope, schedule, budget, deliverables, change management, quality, and status reports. Complete multiple concurrent tasks and assignments, and report updates on their status.
• Residency Program Coordination: Manage the residency team to deliver programs and services to ensure internal and external customers are provided quality and professional service. Promote strong partnerships with district staff; deliver the Residency Program; and develop SYP priorities and strategies. Coordinate with district sections to provide local context and direction regarding project delivery and to receive briefings on project scope and status. Facilitate discussions on sensitive land development issues among stakeholders. Promote communication and collaboration as one team across organizational boundaries. Review development plans and participate in project meetings. Communicate with ACE to ensure designs meet local government needs, foster economic growth, do not have adverse impacts that may increase maintenance costs, and do not conflict with future maintenance and construction projects.
• Residency Program Delivery: Direct the residency maintenance program delivery. Administer maintenance budgets and projects effectively to meet Dashboard targets. Oversee expenditure of funds to maintain assets. Oversee operations to ensure compliance with environmental regulations and Dashboard goals. Implement plans to effectively use resources to accomplish program goals. Investigate, resolve, and diffuse conflicts. Ensure staff apply industry best practices while managing maintenance and operations program delivery.
• Safety Leadership: Lead, promote and enhance the safety program in daily interactions with staff and through special events.
• Special Assignments: Manage special program initiatives and projects as assigned. Serve and represent VDOT or assigned program area on various committees and work groups.
• Teamwork and Customer Service: Demonstrates customer service and work habits that reflect the VDOT Values, and coordinates the flow of information both orally and in writing.

What Will Make You Successful

• Ability to apply a broad and thorough knowledge of engineering principles, practices and procedures and federal and state regulations to programs of varying complexity.
• Ability to apply engineering principles and practices.
• Ability to communicate effectively both orally and in writing with internal and external stakeholders at all levels.
• Ability to communicate effectively orally and in writing with diverse groups.
• Ability to draw rational conclusions and develop solutions from analysis; make independent decisions; and manage multiple assignments.
• Ability to enforce and demonstrate safety behaviors, as well as advocate and practice safety in everyday work activities.
• Ability to establish and maintain effective working relationships with others.
• Ability to interpret technical data and prepare and maintain detailed reports.
• Ability to make quality and timely decisions without always having complete information.
• Ability to manage and direct the activities of a large-scale multi-faceted public service operation to include budgeting, prioritizing, scheduling, and problem solving.
• Ability to manage multiple projects and priorities with competing deadlines and limited resources.
• Ability to manage staff to obtain results.
• Ability to negotiate outcomes and work with diverse customer groups.
• Ability to provide detailed reports on review findings.
• Ability to read and understand highway construction plans.
• Ability to work effectively with customers with multiple needs or interests to resolve issues and complaints.
• Considerable knowledge of federal and state rules, regulations, and policies as they relate to transportation.
• Considerable knowledge of transportation engineering principles and practices.
• Knowledge engineering specifications and standards.
• Knowledge of VDOT, state, and federal policies and procedures relating to transportation engineering.
• Knowledge of project management procedures and principles.
• Skill in building and maintaining effective relationships.
• Skill in developing and managing effective teams.
• Skill in providing and promoting good customer service to internal and external customers.
• Skill in the use of computers and software applications to include MS Office, project management and engineering software programs.
• Skill in the use of computers and software applications.

Minimum Qualifications

• Ability to communicate effectively both orally and in writing with internal and external stakeholders at all levels.
• Ability to lead people and get results through others.
• Ability to manage and direct the activities of a large-scale multi-faceted public service operation to include budgeting, prioritizing, scheduling, and problem solving.
• Ability to work effectively with customers with multiple needs or interests to resolve issues and complaints.
• Experience applying federal and state rules, regulations, and policies as they relate to transportation.
• Experience applying transportation engineering principles and practices.
• Knowledge of financial and human resources management principles and practices.
• Skill in maintaining effective relationships and building teams.
• Skilled in the use of computers and software applications.
• Valid driver's license.

Additional Considerations

• A combination of training, experience, or education in Civil Engineering, Public Administration or related field desired.
• Experience applying and interpreting federal and state transportation rules, regulations, and policies.
• Experience building and maintaining relationships with diverse stakeholders.
• Experience in budget development and administration.
• Progressively responsible experience managing others.
• Valid Professional Engineer's license desired.

Competency Model

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics

Standards of Conduct

Physical Requirements