Yönetim Kurulu Asistanı

Ege Yeni Nesil Enerji; Konak; On-site; TRY 50,000 - 70,000; Full time

Job summary

A leading energy investment firm in Turkey is seeking a Board Assistant to coordinate travel arrangements and manage meetings at their Torbalı headquarters. The ideal candidate has a Bachelor's degree, at least 10 years of experience, and is proficient in MS Office with excellent English skills. Responsibilities include planning travel, preparing meeting agendas, and ensuring effective internal and external communication. This role requires strong organizational abilities and discretion in handling confidential information.

Qualifications

• Minimum 10 years of experience in a similar position.
• Ability to take quick actions and maintain confidentiality.

Responsibilities

• Plan and arrange travel and transfer reservations for executives.
• Prepare agendas for Board meetings and coordinate pre-meeting arrangements.
• Manage planning and coordination of internal and external meetings.
• Monitor technical systems of the company's administrative building.
• Handle incoming and outgoing documents and ensure effective communication.

Skills

Proficient in MS Office applications

Excellent written and spoken English

Strong planning skills

Excellent verbal and written communication

Solution-oriented

Education

Bachelor’s degree from relevant university

Job description

General Qualifications and Job Description

Founded in 2005, Ege Yeni Nesil Enerji Yatırım ve Yönetim A.Ş. is headquartered in Torbalı, İzmir. Ege Yeni Nesil Enerji group companies operate in various sectors, primarily in the biofuel industry. With a vision of becoming the best in its field, the group embraces core values such as people-oriented work, ethical conduct, determination, and respect for the environment.

We are looking for “Board Assistant” to be assigned for our group companies located at our Torbalı headquarters.

Required Qualifications

• Bachelor’s degree from relevant university departments
• Minimum 10 years of experience in a similar position
• Proficient in MS Office applications
• Excellent written and spoken English
• Strong planning, organization, and coordination skills
• Excellent verbal and written communication abilities with strong representation skills
• Solution-oriented, able to take quick action, and capable of working in accordance with confidentiality principles

Job Description

• Planning and arranging travel, flight, accommodation, and transfer reservations for the Chairman, Board Members, and employees, and ensuring the follow-up of all travel processes
• Preparing the agenda for Board meetings, reviewing meeting documents and presentations, and coordinating all pre-meeting arrangements
• Managing end-to-end planning, communication, and coordination of internal and external meetings, events, dinners, and organizational activities
• To monitor the lighting, heating, and technical systems of the LEED-certified administrative building by coordinating the relevant personnel, To coordinate meeting room availability, manage pre-meeting preparations and guest reception, ensuring smooth office operations
• Handling incoming and outgoing documents, cargo, filing, and tracking corporate identity materials (business cards, signatures, flags, etc.) in coordination with relevant departments
• Ensuring effective information flow and communication between the Board and other departments within the company, and representing the executive when necessary