Secretary

Uluslararasi Insani Yardimlaşma Derneği – IYD; Şahinbey; On-site; TRY 40,000 - 60,000; Full time

Job summary

Bir uluslararası yardım organizasyonu, Gaziantep'te Sekreter alımı yapıyor. Bu pozisyonda, idari işlevleri yerine getirmek, CEO'nun takvimini yönetmek ve çok dilli iletişim sağlamak bekleniyor. Adayların lisans diploması ve mükemmel Arapça, İngilizce ve Türkçe bilgisi olması gerekiyor. Başvuru için son tarih 02 Temmuz 2023.

Qualifications

• Son derece iyi bir düzeyde Arapça, İngilizce ve Türkçe bilgisi.
• NGO ortamında önceki deneyim arzu edilir.
• Ana dil seviyesinde İngilizce bilgisi tercih edilir.

Responsibilities

• CEO'nun takvimini yönetmek ve ilgili toplantılar için toplantı notlarını hazırlamak.
• Ziyaretçileri karşılamak ve sorularını yönlendirmek.
• Veritabanlarına bilgi eklemek ve yönetmek.

Skills

İletişim

Takım çalışması

Planlama ve organizasyon

Hesap verebilirlik

Yaratıcılık

Paydaş yönelimi

Sürekli öğrenmeye bağlılık

Teknolojik farkındalık

Education

Lisans diploması

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Veritabanı yönetim yazılımı

Video konferans yazılımı (Google Meet)

Job description

Job Vacancy

Secretary

Department: Admin

Turkey

Gaziantep

Posting Date: 22 Jun 2023

Closing Date: 02 Jul 2023

Job Purpose

To perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information and the required reports.

Key Responsibilities

• Manage and maintain the schedule of the CEO and prepare MOM for related meetings.
• Giving information and responding to related emails.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate people according to their needs.
• Create, maintain, and enter information into databases.
• Set up and manage paper or electronic filing systems, record information, update paperwork, or maintain documents.
• Schedule and confirm appointments for stakeholders.
• Maintain scheduling and event calendars.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Review work done by others to check for correct spelling and grammar.
• Make copies of correspondence or other printed material.
• Prepare conference or event materials, such as flyers or invitations.
• Arrange conferences, meetings, or travel reservations for office personnel.
• Coordinate conferences, meetings, or special events, such as luncheons.
• Support admin with reports proration and other needful documents.

Note: The above-mentioned key responsibilities/accountabilities are illustrative ones. Other future responsibilities/accountabilities may be assigned to the job depending on the department’s organizational chart.

Essential Qualification (Education – Work Experience)

• Bachelor’s Degree.
• Excellent Arabic language skills, both written and verbal, are an asset.
• Perfect level in English and Turkish.

Desirable

• Previous experience in an NGO environment.
• Native-like level of English.

Core Competencies

• Communication.
• Teamwork.
• Planning and organizing.
• Accountability.
• Creativity.
• Stakeholder Orientation.
• Commitment to Continuous Learning.
• Technological Awareness.

Technological Competencies

• Proficient knowledge of computer skills (Microsoft Word, Excel, Access, and Outlook).
• Database management system software
• Video conferencing software such as Google Meet
• Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms
• Coordination: Adjusting actions in relation to others’ actions.

Submission

Interested candidates should use the following link for registration.

http://tiny.cc/IYD23-SEC-TR-2206

We are strongly encouraging females to apply for this position.

Compliance To Anti-Harassment, PSEA, And Child Safeguarding

• Child abuse in all forms is unacceptable to IYD, which recognizes its responsibility to protect children from harm in all areas of its work. IYD is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.
• IYD employees and related personnel must not under any circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside IYD.

General Information

• Multi-sent CVs will be ignored (please send your CV only one time at a time).
• No resume will be reviewed after the specified date for receiving CV’s to the announced vacancy.
• IYD is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.
• IYD does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
• IYD is not able to respond to every applicant individually due to the anticipated high number of applications.
• IYD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

We thank all applicants. However, only short-listed candidates will be contacted for interviews.

Shortlisting and interviews could be done before the application closing date.

Website: https://iydrelief.org