Executive Assistant to General Manager

LAV; Kartal; On-site; TRY 150,000 - 300,000; Full time

Job summary

A leading glassware manufacturer in Turkey is seeking an experienced Executive Assistant to support the General Manager. This role involves managing complex schedules, facilitating communication, and maintaining professionalism in a fast-paced environment. The ideal candidate has strong organizational and communication skills along with a bachelor’s degree and proficiency in Turkish and English.

Qualifications

• 3–5 years of Executive Assistant or senior-level administrative experience.
• Exceptional communication and interpersonal skills.
• Ability to work independently and make sound decisions under pressure.

Responsibilities

• Manage and optimize the General Manager’s daily schedule, appointments, and travel arrangements.
• Coordinate communication and workflows between the GM, department managers, and production teams.
• Handle confidential information with professionalism and discretion.

Skills

Turkish

English

Organizational skills

Time-management

Communication

Interpersonal skills

Education

Bachelor’s degree in Business Administration, Communications, Industrial Engineering or related fields

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Our Company

LAV is one of the world’s leading glassware manufacturers, proudly serving over 138 countries. Our strength stems not only from our advanced expertise in glass production technologies but also from the lasting, sustainable relationships we cultivate with our customers.

With two state-of-the-art production facilities in Kütahya and offices in Italy and the USA, we are steadily expanding our global footprint. Employing over 2,000 dedicated professionals, we are making a significant impact in international markets.

As part of our dedication to gender equality, 52% of our workforce is made up of women, reflecting our commitment to diversity and equal opportunity. We are also deeply committed to fostering an inclusive environment where all individuals are respected and valued, regardless of race, religion, color, nationality, gender, marital status, age, or seniority. #genderequality

About the Role

We are seeking a highly organized, proactive, and discreet Executive Assistant to support our General Manager in all daily operations. This position requires strong communication skills, the ability to manage complex schedules, and coordination between our İstanbul headquarters and other locations. The ideal candidate is solution-oriented, detail-driven, and comfortable working in a fast-paced environment with senior-level stakeholders.

What you'll be doing?

• Manage and optimize the General Manager’s daily schedule, appointments, and travel arrangements.
• Coordinate communication and workflows between the GM, department managers, and the production teams in both İstanbul and Kütahya.
• Organize and prepare meeting agendas, presentations, reports, and follow-up materials.
• Handle confidential information with the highest level of professionalism and discretion.
• Support project tracking and ensure timely completion of tasks assigned by the GM.
• Plan and coordinate business trips, factory visits, events, and executive meetings.
• Serve as the primary point of contact for internal and external stakeholders on behalf of the GM.
• Prepare correspondence, emails, minutes of meetings, and documentation as needed.
• Maintain an organized filing system for digital and physical documents.
• Perform general administrative tasks and assist with office operations.

Required Skills & Qualifications

• Bachelor’s degree preferred (Business Administration, Communications, Industrial Engineering, or related fields).
• Minimum 3–5 years of Executive Assistant or senior-level administrative experience.
• Excellent command of Turkish and English (written and verbal).
• Strong organizational, time-management, and multitasking abilities.
• High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital productivity tools.
• Exceptional communication and interpersonal skills.
• Ability to work independently and make sound decisions under pressure.
• Strong sense of responsibility, professionalism, and confidentiality.
• Willingness to travel occasionally.
• Experience in manufacturing or corporate environments is an advantage.

Preferred Personal Attributes

• Proactive and solution-oriented mindset
• Detail-oriented with strong follow-up skills
• Positive attitude and strong teamwork capabilities
• High adaptability in dynamic work environments