Executive Assistant

Copyright Capital SA; Fatih; On-site; TRY 4,440,000 - 7,400,000; Full time

Job summary

Copyright Capital SA is seeking an Executive Assistant to support the CEO in a fast-paced, international environment. You will proactively manage the CEO's schedule, travel, and communications to enable strategic decision-making and operational excellence.

Reporting to the CEO, you will coordinate board and investor interactions, prepare briefing materials, and maintain rigorous records while upholding discretion and professional judgment in all stakeholder engagements.

Qualifications

• 5+ years of experience supporting a CEO or senior executive in international settings.
• Proven ability to manage complex calendars, travel, and confidential information.
• Excellent written and verbal English communication.
• Strong proficiency with productivity and collaboration tools.
• Discretion, professionalism, and ability to handle sensitive information.

Responsibilities

• Manage and optimize the CEO's calendar, priorities, travel, communications, and meetings.
• Prepare for meetings with agendas, briefing materials, and required docs.
• Capture decisions, action items, owners, and deadlines with follow-up.
• Coordinate internal and external communications with boards, investors, executives, and partners.
• Triage emails and maintain confidential workflows.
• Maintain records and organizational systems to support daily effectiveness.
• Anticipate needs and protect the CEO's time.
• Represent the CEO with discretion and judgment.

Skills

Executive support

Calendar management

Communication

English proficiency

Tools

Productivity tools

Job description

• Leading Capital Partner, $150m+ Luxembourg-based fund, deploying globally
• HQ in Switzerland and offices around the World
• Founded by entrepreneurs with multiple major global exits
• Led by Senior Executives from world’s leading media and financial institutions
• Vision: enable all creators and influencers globally and become the world’s largest Media Rights Owner in the Creator Economy by 2028

Role Overview

Reporting directly to the CEO, the Executive Assistant serves as the CEO's trusted operational partner, maximizing the CEO's effectiveness through exceptional organization, preparation, communication, and follow-through.This role goes beyond traditional executive support by proactively managing the CEO's time, priorities, and commitments, ensuring focus remains on the company's highest-value initiatives.

Key Responsibilities

• Manage and optimize the CEO's calendar, priorities, travel, communications, and meeting logistics.
• Prepare the CEO for meetings with agendas, briefings, background materials, and required documentation.
• Capture meeting decisions, action items, owners, and deadlines, ensuring timely follow-up on CEO commitments.
• Coordinate internal and external communications, including board, investor, executive, and partner interactions.
• Manage email triage, correspondence, and confidential administrative workflows.
• Maintain accurate records, meeting documentation, and organizational systems that support the CEO's day-to-day effectiveness.
• Anticipate the CEO's needs, improve operational efficiency, and proactively protect the CEO's time.
• Represent the CEO with professionalism, discretion, and excellent judgment in interactions with internal and external stakeholders.

What We’re Looking For

• 5+ years of experience supporting a CEO, Founder, President, or other senior executive in a fast-paced, international environment.
• Proven ability to manage complex calendars, priorities, travel, communications, and confidential information with exceptional attention to detail.
• Excellent written and verbal English communication skills.
• Advanced proficiency with productivity and collaboration tools.
• Exceptional organizational, planning, and prioritization skills with a strong bias for execution.
• Proactive, resourceful, and solution-oriented, with the ability to anticipate needs and solve problems independently.
• Strong interpersonal skills with the confidence to interact professionally with executives, board members, investors, partners, and external stakeholders.
• High level of discretion, integrity, professionalism, and sound judgment.
• Calm under pressure, adaptable to changing priorities, and able to manage multiple competing demands.
• Reliable, collaborative, and low ego, with a commitment to excellence and continuous improvement.

Why Join Copyright CapitalAt Copyright Capital

you'll work alongside a highly entrepreneurial leadership team shaping the future of the creator economy. As the CEO's trusted partner, you'll play a pivotal role in enabling strategic decision-making, driving operational excellence, and supporting a fast-growing global business where your impact will be visible every day.This role offers exceptional exposure to executive leadership, international operations, strategic initiatives, and the opportunity to grow with a company that values ownership, excellence, and continuous improvement.