Administrative Assistant

Koç Üniversitesi; Sarıyer; On-site; TRY 30,000 - 45,000; Full time

Job summary

A prominent university in Turkey is seeking an Administrative Assistant to support the English Language Center. Responsibilities include managing the Director's calendar, assisting with administrative tasks, and facilitating communication among faculty and students. The ideal candidate holds a bachelor's degree, has strong organizational and interpersonal skills, and is proficient in Microsoft Office. Join a dynamic workplace that values professional development and equal opportunities.

Qualifications

• Experience in a similar position, preferably in a multi-national environment.
• Ability to deal with problems in a positive and flexible manner.

Responsibilities

• Managing the calendar of the Director.
• Assisting in preparing calendars and schedules.
• Handling students’ administrative and academic needs.
• Collaborating with all relevant university units.
• Providing administrative support for new staff.

Skills

Strong knowledge of all Microsoft Office applications

Strong organizational skills

Effective communication and interpersonal skills

Ability to work as a team member

Openness to professional development

Education

Bachelor's degree in related fields

Job description

Koç University was founded in 1993 by the Vehbi Koç Foundation with the vision of achieving excellence in education, pioneering scientific research, and contributing value to society. Ranked among the top 500 universities globally, our university is one of Turkey’s most prestigious institutions and aims to contribute to scientific, technological, and societal progress with its research-oriented structure. We offer an inspiring and dynamic living environment on our campus, creating a distinctive working atmosphere.

At Koç University, our employees advance their careers in a dynamic and supportive work environment as part of a team of experts and innovators. Our workplace fosters continuous learning and offers opportunities for personal and professional development. With our vision and strong values, we invite you to join the Koç University family to achieve new milestones in your career.

Koç University will be hiring an Administrative Assistant for the English Language Center (ELC) with the following qualifications:

• Bachelor's degree in related fields
• Strong knowledge of all Microsoft Office applications
• Experience in a similar position, preferably in a multi-national environment
• Strong organizational skills
• Effective communication and interpersonal skills
• Ability to work as a team member
• Ability to deal with problems in a positive and flexible manner
• Openness to professional development

Job Description

• Managing the calendar of the Director
• Assisting in preparing calendars, course/instructor schedules, extracurricular/tutorial schedules and class lists
• Managing correspondence with faculty, students, staff, and all levels of administration
• Handling students’ administrative and academic needs and affairs
• Collaborating with all relevant university units and departments for all student, faculty and program related issues
• Assisting in recruitment processes as required, including publishing job ads, collecting applications, corresponding with applicants, organizing interviews, dealing with documentation and all other relevant aspects of recruitment
• Providing administrative support for new staff during their recruitment and adaptation process
• Providing support for preparing reports, archiving, updating databases and the ELC website
• Processing departmental requisitions, travel/training requests and arrangements, ordering books and materials, and dealing with any other day-to-day operating needs of the unit
• Assisting in the budgeting process by handling expense claims and carrying out other finance related tasks as required
• Organizing meetings and providing support as required
• Performing other relevant duties as required

Koç University embraces the principle of equal opportunities. All candidates are evaluated without discrimination based on race, gender, national or social origin, religion, age, disability, sexual orientation, or marital status.