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Corporate Secretarial Assistant
Job summary
A corporate service provider in Singapore is seeking a Corporate Secretarial Assistant. You will coordinate hold mail services, assist with document scanning, and maintain client profiles. The ideal candidate has a diploma, excellent communication skills, attention to detail, and at least 1 year of relevant experience. On-the-job training will be provided.
Qualifications
- Strong interpersonal and communication skills for effective client engagement.
- Detail-oriented with a high level of accuracy.
- Positive working attitude with a willingness to learn.
- Minimum 1 year of relevant work experience.
Responsibilities
- Coordinate clients' Hold Mail Services and liaise with clients.
- Arrange mail collection and sorting for departments.
- Assist in scanning bank statements and corporate documents.
- Update individual/corporate profiles in Sentroweb for screening.
Skills
Education
- Permanent role
- Onsite work arrangement
- Work location: CBD area
- Responsible for clients with Hold Mail Services and to coordinate for the ones at Ubi Techpark.
- Arrange for the re-direction of mails including scanning and liaising with clients.
- Arrange for the collection and sorting of daily mail (23rd Floor for now) for the respective departments.
- Assist in the scanning of bank statements and other related documents for clients with accounting work with us.
- Assist in the scanning of standard letters or correspondences eg letters from IRAS, SBF etc.
- Assist in the scanning of corporate documents for all transfer in clients including the updating of Viewpoint.
- Assist the Team in requesting for Certificate of Incumbency/Good Standing/Company Search Reports for various jurisdictions.
- Assist the Team in arranging for certification/notarisation of documents.
- Assist the Team with bulk updating of time charges, disbursements etc in Viewpoint.
- Handle the complete procedure for closed files based on the File Closure Checklist.
- Updating of individual/corporate profiles in Sentroweb for screening including google and other public searches.
- Maintain and follow up with PICs for cases due for CDD reviews and updated identification documents.
- Maintain and follow up with PICs for any alerts from Sentroweb On-Going Monitoring Reports.
- Monitor the completion of the Risk Assessment Review by PIC within 14 days from the appointment of our services.
- Diploma graduate in any field
- Strong interpersonal and communication skills (both written and verbal) for effective client engagement
- Detail-oriented with a high level of accuracy and strong organizational skills
- Positive working attitude with a willingness to learn
- Minimum 1 year of relevant work experience
- Candidate with offshore experiences will be an advantage
- Resourceful and proficient in Microsoft Office
- On-the-job training will be provided
May Anne Ramos
Senior Consultant | R1110127
Revup Proservices Pte Ltd | EA.24C2366
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.