Workplace Operations, Senior Associate

Ernst & Young Advisory Services Sdn Bhd; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A global consulting firm in Singapore is seeking a professional to manage workplace support services. Responsibilities include budget management, vendor relations, project coordination, and reporting. The ideal candidate will have a bachelor's degree and at least 3 years of relevant experience, alongside strong communication skills and proficiency in Microsoft Office Suite, especially Excel. In this role, you will work in a hybrid environment and be part of a driven team focused on delivering high-quality services.

Benefits

Flexible vacation policy

Medical and dental coverage

Pension and 401(k) plans

Paid time off options

Qualifications

• Bachelor’s degree with relevant field focus is a must.
• Minimum of 3 years of experience in workplace support services is required.
• Strong understanding of budget management with procurement processes is essential.

Responsibilities

• Manage workplace support services budget efficiently.
• Oversee contracts with vendors ensuring compliance with terms.
• Establish relationships with third-party vendors for high-quality service.

Skills

Budget management

Procurement processes

Vendor relations

Interpersonal skills

Team collaboration

Microsoft Office Suite

Advanced Excel

Education

Bachelor’s degree in Workplace Management, Business Administration, or related field

Tools

Microsoft Office Suite

Desk booking applications

Job description

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.

Key Responsibilities:

Budget Planning: Develop and manage the workplace support services budget, ensuring effective allocation of resources and adherence to financial guidelines.

Contract Management: Oversee the management of contracts with vendors and service providers, ensuring compliance with terms and conditions and facilitating renewals or modifications as necessary.

Vendor Management: Establish and maintain relationships with third-party service providers and vendors, ensuring high-quality service delivery and compliance with contractual obligations.

Project Management: Lead and coordinate workplace-related projects, including A&A (Alterations and Additions) works, ensuring they are completed on time, within budget, and to the required quality standards. Support sustainability initiatives and manage the accreditation process for relevant BizSAFE and ISO certification documentation, ensuring compliance with industry standards and regulations.

Reporting: Prepare and present reports on workplace utilization, performance metrics, and improvement initiatives to management, ensuring transparency and informed decision-making.

Liaison with Building Management: Act as the primary point of contact with building management, ensuring effective communication and collaboration on workplace-related matters.

Process and Cost-Driven Execution: Demonstrate a process-driven and cost-effective approach to workplace support services, ensuring that all tasks are executed efficiently and effectively.

Support for In-House Events: Provide logistical support for in-house events, including setup, coordination, and post-event evaluations to ensure successful execution.

Qualifications:

Bachelor’s degree in Workplace Management, Business Administration, or a related field.

Minimum of 3 years of experience in workplace support services or a related field.

Strong knowledge of budget management, procurement processes, and vendor relations.

Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.

Proficient in Microsoft Office Suite, with advanced Excel skills.

Experience with smart locker systems and desk booking applications is a plus.

What we offer you

At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learnmore .

• The hourly pay range for this job, in the US, is $XXX per hour. Individual salaries are based on education, geographic location, and alignment to the market data.
• If you join EY full time after your internship, we offer a competitive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. In addition, our Total Rewards package for full time hires includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
• Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
• Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well‑being

We value your application

• To make the most of your application experience, please limit yourself to two applications within a six-month period.
• Applications to EY are reviewed by a dedicated member of our early careers team.
• You may receive outreach from an EY Recruiter to discuss your application and interests.

Are you ready to shape your future with confidence? Apply today.

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