Workplace Manager (Admin & Reception)

Antalpha; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading fintech company in Singapore is seeking a Workplace Manager to take full ownership of the office experience. You will be responsible for daily operations, vendor coordination, and enhancing employee engagement. Ideal candidates have 3–5 years of experience in workplace management and strong organisational skills. This role offers autonomy and a chance to make tangible improvements in a fast-paced environment.

Benefits

Dynamic work environment

Cross-functional team collaboration

Visible improvements in workplace

Qualifications

• 3–5 years of experience in workplace management, office administration, or similar roles.
• Comfortable handling both operational and coordination responsibilities.
• Able to work independently and manage day-to-day ambiguity.

Responsibilities

• Own daily operations of the office floor and ensure a welcoming workplace.
• Manage access cards, visitor registration, and meeting room coordination.
• Oversee cleaning staff and service providers to maintain operational standards.
• Organise employee engagement activities and improve overall employee experience.

Skills

Operational execution

Coordination responsibilities

Interpersonal skills

Problem-solving skills

Organisational skills

Education

Diploma or Degree in Facilities Management or Business Administration

Tools

MS Office

Google Workspace

Job description

About Antalpha

Antalpha (NASDAQ: ANTA) is a leading fintech company providing financing, technology, and risk management solutions to institutions in the digital asset industry. Through the Antalpha Prime platform, we enable customers to originate, manage, and monitor digital asset loans with near real-time collateral visibility.

About the Role

We are looking for a hands-on, service-oriented Workplace Manager to own the end-to-end workplace experience for one office floor. This is a high-ownership, all-in-one role covering workplace operations, front-of-house reception, and core administrative support.

In a fast-paced fintech environment, you will be the single point of accountability ensuring the office runs smoothly day-to-day — operationally, culturally, and experientially. This role requires someone who is comfortable rolling up their sleeves, interacting with employees and visitors directly, and managing vendors and routines without heavy structure.

Key Responsibilities

1. Workplace, Facilities & Daily Operations

• Own daily operations of the office floor to ensure a functional, safe, and welcoming workplace
• Handle facilities matters including maintenance, security, cleaning, pantry, meeting rooms, and office setup
• Liaise with building management and external vendors on repairs, access control, and preventive maintenance
• Manage office inventory, supplies, seating, and space utilisation in line with business needs
• Ensure compliance with health, safety, and regulatory requirements

2. Front Desk, Reception & Administrative Support

• Act as the primary front-of-house representative, welcoming visitors and managing reception duties
• Handle access cards, visitor registration, deliveries, couriers, and meeting room coordination
• Provide general administrative support such as document handling, coordination, scheduling, and record keeping
• Support onboarding and offboarding logistics in partnership with HR and IT
• Provide concierge-style assistance when needed (directions, bookings, coordination)

3. Team & Vendor Coordination

• Oversee and coordinate cleaning staff and service providers to maintain operational standards
• Manage vendor relationships for cleaning, maintenance, pantry, and office services
• Monitor service quality, resolve issues, and drive continuous improvements
• Track facilities-related expenses and operate within approved budgets

4. Workplace Experience & Employee Engagement

• Organise employee engagement activities such as townhalls, celebrations, festive events, and team bonding
• Partner with HR to enhance onboarding experience, office culture, and employee satisfaction
• Proactively identify opportunities to improve office comfort, layout, and overall employee experience

Qualifications & Experience

• Diploma or Degree in Facilities Management, Business Administration, or related field
• 3–5 years of experience in workplace management, office administration, reception, or similar roles
• Comfortable handling both operational execution and coordination responsibilities
• Strong organisational, interpersonal, and problem-solving skills
• Able to work independently, prioritise tasks, and manage day-to-day ambiguity
• Proficient in MS Office / Google Workspace; familiarity with workplace tools is a plus
• Service-minded, dependable, and detail-oriented with a strong sense of ownership

Why Join Us

• Take full ownership of the workplace experience in a growing fintech environment
• Work closely with cross-functional teams in a dynamic, fast-moving company
• Make visible, tangible improvements that directly impact employee experience and productivity
• A role with breadth, autonomy, and real responsibility, not just coordination