Workplace Experience Coordinator

Tek Systems; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A global leader in digital trading is seeking a Workplace Experience Coordinator in Singapore. This role involves managing office operations, facilitating events, and ensuring a positive employee experience. The ideal candidate has over 2 years in workplace operations, strong communication skills, and a customer-centric mindset. Join a dynamic environment that values innovation and collaboration!

Qualifications

• 2+ years in Facilities or Workplace Operations, understanding of workplace policies.
• Exceptional service orientation and calm demeanor.
• Strong multitasking and prioritization abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Oversee reception and visitor check-in.
• Handle logistics for internal events and meetings.
• Manage Slack channels and ticketing systems for office requests.
• Respond to inquiries via Slack, email, and phone.

Skills

Customer service orientation

Agility in dynamic environments

Organizational skills

Excellent communication skills

Tech-savviness

Tools

Google Suite

Slack

Job description

Be the face of our workplace and the force behind an exceptional employee experience.

We’re seeking a proactive and service-oriented Workplace Experience Coordinator to join our Singapore office and play a key role in shaping how our teams connect, collaborate, and thrive.

As part of the Employee & Workplace Experience (EWX) team at a global leader in digital trading, you’ll help create a world-class environment that reflects our culture of innovation, inclusion, and excellence.

What You’ll Do

Managing In-Office Operations
Oversee reception and visitor check‑in, act as a point of contact for building security, and manage vendor relationships (catering, supplies, maintenance). Conduct weekly office audits, resolve facilities issues, and coordinate with property management to ensure compliance and service quality.

Event & Meeting Support
Serve as the go‑to person for internal events and meetings, handling logistics, room setups, deliveries, and mail. Provide hands‑on support to ensure smooth execution and a welcoming atmosphere.

Operational Excellence
Manage Slack channels and ticketing systems for office‑related requests, including access approvals and off‑site coordination. Support office access programs and maintain accurate usage reports. Assist with budget tracking and provide administrative support to the broader Workplace Experience team.

Employee Experience & Support Services
Respond to inquiries via Slack, email, and phone, ensuring timely and helpful resolutions. Lead or assist with special projects, contribute ideas to improve team efficiency, and maintain key documentation and program materials.

What You Bring

Experience & Expertise
2+ years in Facilities or Workplace Operations, with a solid understanding of workplace policies and procedures.

Customer‑Centric Mindset
Exceptional service orientation with a calm, professional demeanor and a passion for creating positive experiences.

Agility & Ownership
A proactive self‑starter who thrives in dynamic environments, adapts quickly, and takes initiative without waiting for direction.

Organizational Strength
Strong multitasking and prioritization skills, with a keen eye for detail and a drive for continuous improvement.

Communication & Collaboration
Excellent verbal and written communication skills, with the ability to work cross‑functionally and build strong relationships.

Tech‑Savvy
Comfortable using Google Suite, Slack and workplace tools to manage operations and communications efficiently.

Why Join Our Client?

At the forefront of digital trading innovation, we’re redefining how people access and interact with financial markets. Our workplace is more than just a space—it’s a hub of creativity, collaboration, and connection. As a Workplace Experience Coordinator, you’ll be instrumental in cultivating an environment where people do their best work and feel truly valued.

Ready to elevate the employee experience and be part of a company that’s shaping the future of finance?

Apply now and help build a workplace that inspires, supports, and connects.

We regret to inform that only shortlisted candidates will be notified.