WAREHOUSE & LOGISTICS ADMIN ASSISTANT

DELUGE FIRE PROTECTION (S.E.A.) PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics company in Singapore is seeking an Admin Staff for Warehouse & Logistics. The role involves providing administrative support, preparing records, coordinating deliveries, and ensuring compliance with safety regulations. The ideal candidate has at least 1-2 years of experience and proficiency in Microsoft Office. This position is office-based and may require occasional overtime during peak seasons.

Qualifications

• At least 1–2 years of experience in warehouse or logistics.
• Able to work in a fast-paced environment.
• Experience in administrative roles preferred.

Responsibilities

• Prepare and maintain accurate records for goods.
• Coordinate delivery arrangements with suppliers.
• Assist in stock counts and inventory monitoring.
• Ensure compliance with regulatory requirements.

Skills

Proficient in Microsoft Office

Good communication skills

Detail-oriented

Organized

Coordination skills

Education

Minimum GCE ‘O’ Level or equivalent

Diploma preferred

Tools

Microsoft Excel

Microsoft Word

ERP Systems

WMS Systems

Job description

Position Title:
Admin Staff – Warehouse & Logistics

Department:
Warehouse & Logistics

Reports To:
Warehouse & Logistics Supervisor / Manager

Job Summary

Responsible for providing administrative support to the warehouse and logistics operations, ensuring accurate documentation, efficient coordination of deliveries/shipments, and compliance with company procedures.

Key Responsibilities

1. Administrative Support

• Prepare and maintain accurate records for incoming and outgoing goods.
• Update inventory and stock movement in the system.
• Prepare delivery orders, invoices, packing lists, and shipping documents.
• Handle data entry and filing of warehouse and logistics records.

2. Coordination & Communication

• Liaise with transporters, suppliers, and customers for delivery arrangements.
• Coordinate with the warehouse team for loading/unloading schedules.
• Communicate shipment status updates to relevant departments.

3. Inventory Control

• Assist in periodic stock counts and reconciliation.
• Monitor stock levels and inform supervisor of low inventory.

4. Compliance & Safety

• Ensure documentation complies with internal SOPs and regulatory requirements.
• Maintain proper filing of all logistics-related documents.

5. Other Duties

• Support other ad-hoc warehouse/logistics tasks assigned by management.
• Assist in improving workflow and administrative processes.

Requirements

• Minimum GCE ‘O’ Level or equivalent; Diploma preferred.
• At least 1–2 years’ experience in warehouse, logistics, or related administrative roles.
• Proficient in Microsoft Office (Excel, Word) and basic ERP/WMS systems.
• Good communication and coordination skills.
• Detail-oriented, organized, and able to work in a fast-paced environment.

Working Conditions

• Office-based within warehouse environment.
• May require occasional overtime during peak seasons.