VM Coordinator (1 Year Contract)

Gucci Singapore Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A luxury fashion brand in Singapore is seeking an Administrative Coordinator for Visual Merchandising to support various operational tasks. The ideal candidate should have experience in retail administration and display strong organizational skills. Responsibilities include report consolidation, inventory management, and supporting store setups. Proficiency in MS Office is essential.

Qualifications

• Previous experience in administration, coordination or retail operations in luxury/fashion industry.
• Strong organizational and multitasking skills with a proactive attitude.
• Detail-oriented with strong follow-up skills.

Responsibilities

• Consolidate and submit periodic VM reports to Global Visual.
• Coordinate placing Visual Tools orders with country VMs.
• Prepare and track Purchase orders related to VM projects.
• Support special VM setup and monthly store setup in Singapore.

Skills

Organizational skills

Multitasking skills

Communication skills

Proficiency in MS Office

Job description

Responsibilities

Reporting & Communication

• Consolidate and submit periodic VM reports and updates to Global Visual which includes Window & Lightboxes installation
• Monthly VM rotation report
• In-store Event & Activation VM setup report
• Data management: maintain digital and physical archives of VM guidelines, reports and project documents in VM share drive
• Share VM guidelines, Visual released and regional implementation report with VM team and all relevant departments
• Support creating a regional VM guidelines and initiatives for roll‑out to be shared with SAP VM team periodically

VM Tools management

• Coordinate placing Visual Tools orders collated from country VMs to Global VM production team and follow up the delivery status
• Handle administrative tasks related to logistics for Window props/VM tools, e.g., shipping documentation in accordance with each country’s regulations, coordination with supply chain and local logistic teams
• Support a distribution of VM tools and rebalancing tools from store to store, country to other countries if required
• Update inventory list of VM tools per store, per market periodically

Finance Administration

• Prepare, raise, and track Purchase orders related to VM projects
• Ensure timely follow‑up with vendors, finance and internal stakeholders
• Maintain accurate records of all quotations, invoices and payment tracking

Other supports

• Support special VM setup and monthly store setup for stores in Singapore
• Assist in scheduling, preparing meeting notes, and follow‑up action list for the VM team
• Support ad‑hoc administrative tasks assigned by the Regional VM director

Requirements

• Previous experience in administration, coordination or retail operations in luxury/fashion industry is good enough
• Strong organizational and multitasking skills with a proactive attitude
• Proficiency in MS office
• Detail‑oriented with strong follow‑up and communication skills
• Ability to work independently and manage priorities under tight deadlines