Virtual Office Assistant

Recooty; Remote; SGD 20,000 - 60,000; Full time

Job summary

A dynamic organization is seeking a Virtual Office Assistant to provide administrative support from a remote location. The ideal candidate will manage emails, schedule appointments, and perform data entry. Strong organizational skills and proficiency in office software are required. This position offers flexibility and the opportunity to work independently from home.

Qualifications

• Proven experience as an administrative assistant or similar role.
• Self-motivated and able to work independently with minimal supervision.
• Strong attention to detail and ability to maintain confidentiality.

Responsibilities

• Manage and respond to emails and inquiries on behalf of the organization.
• Schedule appointments and maintain calendars for team members.
• Perform data entry, document formatting, and maintain electronic records.
• Handle basic bookkeeping tasks such as expense tracking.
• Conduct internet research and gather information for projects.
• Assist in the organization of virtual meetings and webinars.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Attention to detail

Tools

Microsoft Office

Google Workspace

Slack

Job description

Overview

Job Brief: We are seeking a Virtual Office Assistant to provide administrative and clerical support to our organization from a remote location. The ideal candidate should be highly organized, self-motivated, and capable of managing various tasks efficiently. As a Virtual Office Assistant, you will assist in maintaining a smooth and productive workflow while working from the comfort of your home.

Responsibilities

• Manage and respond to emails, inquiries, and communication on behalf of the organization.
• Schedule appointments, meetings, and maintain calendars for team members.
• Perform data entry, document formatting, and maintain electronic records.
• Handle basic bookkeeping tasks, such as expense tracking and invoice management.
• Coordinate and manage travel arrangements when necessary.
• Conduct internet research and gather information for various projects.
• Assist in the organization of virtual meetings, webinars, and conference calls.
• Provide general administrative support as required by the team.
• Keep up-to-date with industry trends and tools for remote assistance.

Qualifications

• Proven experience as an administrative assistant, virtual assistant, or in a similar role.
• Strong organizational skills with the ability to multitask effectively.
• Proficient in using office software and communication tools (e.g., Microsoft Office, Google Workspace, Slack).
• Excellent written and verbal communication skills.
• Reliable high-speed internet connection and a dedicated home office setup.
• Self-motivated and able to work independently with minimal supervision.
• Strong attention to detail and the ability to maintain confidentiality.
• Knowledge of basic bookkeeping and accounting principles is a plus