VBunkers - Purchasing Executive

Vitol; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A global energy and commodities trading company in Singapore is seeking a Purchasing Officer to manage all purchasing activities for its vessels. The ideal candidate will hold a diploma in Procurement, Marine, or Engineering, with excellent negotiation skills and experience in a fast-paced environment. Key responsibilities include sourcing technical spares and services, liaising with Superintendents, and ensuring compliance with purchasing policies. The role offers an opportunity to be part of a diverse team committed to excellence.

Qualifications

• 1 year of relevant working experience in a similar capacity preferably in Marine/Bunkering industry.

Responsibilities

• Responsible for all purchasing activities for assigned vessels.
• Ensure purchasing activities comply with the organisation's policies.
• Source and purchase spares and services at competitive prices.
• Liaise with Superintendents and vessels regarding services.
• Monitor vessel movements and ensure timely procurement.
• Perform invoice matching and assist with claims handling.

Skills

Excellent communications and negotiation skills

Hands-on experience with purchasing software

Good analytical and organizational skills

Proficient in MS Office application

Able to work well under stress in a fast-paced environment

Education

Diploma in Procurement / Marine / Engineering or equivalent certifications

Job description

We are the world’s largest independent energy and commodities trading company. Every day we use our expertise and logistical networks to distribute energy around the world, efficiently and responsibly. From 40 offices worldwide, we seek to add value across the energy supply chain, including deploying our scale and market understanding to help facilitate the energy transition. To date, we have committed over $1 billion of capital to renewable projects, and are identifying and developing low‑carbon opportunities around the world.

Our people are our business. Talent is precious to us and we create an environment in which individuals can reach their full potential, unhindered by hierarchy. Our team comprises more than 65 nationalities and we are committed to developing and sustaining a diverse work force. Learn more about us here.

VBunkers is 100% owned by Vitol, an expert bunker tanker manager and operator with extensive experience of physical bunker supplies in the port of Singapore, the world’s largest bunkering port, and a fleet of 22 modern Singapore flagged bunker tankers.

Job Description

• Responsible for all purchasing activities and processes for assigned vessels and the company.
• Ensure that all purchasing activities are carried out in accordance to the organisation’s purchasing policy and procedures.
• Source, evaluate, negotiate and purchase technical and operational spares/stores/services required for vessels and company operations at the right quality and competitive prices.
• Ensure that purchases are within the budget set for, otherwise will need to highlight to the Superintendents/requestors.
• Liaise with Superintendent and vessels regarding routine services and in arranging specialized services and repairs.
• Liaise with Superintendents for prompt supply of requested spares/supplies/services.
• Monitor vessels movement and ensure timely procurement and forwarding of provisions, stores and spares to the vessels.
• Advise vessels on delivery schedules/ arrangement of the supplies.
• Perform Purchase order/invoice/delivery order matching and submission to accounts for payment, resolve discrepancies and handling of claims to vendors for defectives, shortage, missing parts to facilitate smooth payment processing.
• Establish framework agreements with suppliers and ensure relevant goods and services are purchased under such agreements whenever possible.
• Evaluating the performance and conduct periodic appraisals/assessments of suppliers, sub-contractors and repair companies/yards.
• Maintain record of vessel certificates and initiate early action for their timely renewal in consultation with Superintendents.
• Assist Superintendents in arranging spares/stores/services for repairs and docking of vessels.
• Participate and assist Superintendents with preparation of annual OPEX /docking/ship repairs budgets.
• Undertake any ad-hoc duties/responsibilities as and when required.

Qualifications

• Diploma in Procurement / Marine / Engineering or equivalent certifications
• Preferred 1 year of relevant working experience in a similar capacity preferably in Marine/Bunkering industry
• Excellent communications and negotiation skills
• Hands‑on experience with purchasing software
• Good analytical and organizational skills, resourceful and meticulous
• Proficient in MS Office application
• Able to work well under stress in a fast‑paced environment

Additional Information

Only successful candidates will be notified.

Vitol Asia is committed to providing equal opportunities to all staff. Globally, Vitol seeks to conduct its business in accordance with the UN Global Compact’s ten principles, including those on human rights, one of which is to “Ensure a diverse and inclusive work place, where possible, free from discrimination regardless of age, gender, race, cultural heritage, ethnicity, sexual orientation, religion or disability.”