URGENT Site Admin Assistant

Mun Siong Engineering; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

An engineering firm in Singapore is seeking a Site Administrative Assistant to provide comprehensive administrative support and ensure efficient communication with stakeholders. The ideal candidate has proven experience in a similar role within the engineering or construction industry, with excellent organizational and interpersonal skills. The position requires proficiency in Microsoft Office and the ability to travel for various locations. On-the-job training will be provided.

Qualifications

• Proven experience as a Site Administrative Assistant or in a similar administrative role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide administrative support to staff and workers.
• Handle administrative duties such as petty cash claims and training schedules.
• Serve as a point of contact for internal and external queries.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Proficiency in Microsoft Office

Job description

Key Responsibilities

• Provide comprehensive administrative support to staff and workers, including updating attendance records and planning overtime in timesheets.
• Handle various administrative duties such as petty cash claims, training schedules, and training requests.
• Serve as the primary point of contact for both internal and external queries, ensuring efficient and effective communication.
• Provide logistical and administrative support for special projects and events as needed.
• Maintain and update administrative records and databases accurately.
• Assist with any ad-hoc tasks and assignments as required.
• On-the-job training will be provided

Requirements

• Must be willing to travel to various locations
• Proven experience as a Site Administrative Assistant or in a similar administrative role, preferably within the engineering or construction industry.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills to effectively interact with stakeholders at all levels.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and other relevant software.
• High attention to detail and accuracy in record-keeping and data management.
• Ability to work independently as well as collaboratively in a team environment.