*Urgent- Perm* Facilities Admin Executive (Facilities Sector) - Central (up to $3500) #NJE

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A recruitment agency in Singapore is seeking a detailed-oriented candidate to manage staff attendance and provide administrative support. Responsibilities include updating attendance records, generating reports, managing site inventory, and ensuring compliance with policies. Strong organizational skills are essential for this role.

Responsibilities

• Accurately record and update staff attendance in the designated system.
• Monitor and track staff attendance patterns.
• Generate attendance reports as required by management.
• Provide administrative support to site staff.
• Manage site inventory with trade engineers.
• Create and process Purchase Requests (PRs) via Esker.
• Verify Purchase Orders (POs) against invoices.
• Prepare progress claims.
• Take minutes during monthly meetings.
• Prepare monthly reports including client queries.
• Close POs ensuring documentation is complete.
• Maintain a clean and organized office environment.
• Ensure compliance with company policies and regulations.

Job description

Responsibilities

• Accurately record and update staff attendance in the designated system (ETMS).
• Monitor and track staff attendance patterns, including absences, tardiness, and leave balances.
• Generate attendance reports as required by management.
• Provide administrative support to site staff, including ad hoc requests from HQ stakeholders and clients.
• Work closely with trade engineers and assigned inventory technician to manage site inventory, ensuring timely replenishment and minimizing stockouts.
• Create and process Purchase Requests (PRs) via Esker for goods and services, ensuring accuracy and completeness.
• Verify Purchase Orders (POs) against invoices and delivery notes/service reports to ensure accuracy for full job closure.
• Prepare progress claims.
• Take minutes during monthly meetings, compile feedback, and send for confirmation.
• Prepare monthly reports, including coordinating with trade engineers to respond to client queries.
• Close POs in a timely manner, ensuring all necessary documentation is complete and up to date.
• Maintain a clean and organized office environment, including the management of equipment and stationery/paper supplies.
• Ensure compliance with company policies, procedures, and regulatory requirements.

Contact Information

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)