*Urgent- Perm* Executive Assistant (Education Sector) - (up to $4000) #NJE

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an Executive Administrative Support professional to manage calendars, coordinate academic schedules, and provide general administrative support. The ideal candidate will have experience in executive assistance and strong organizational skills, ensuring confidentiality and discretion in handling sensitive information. This opportunity offers a dynamic work environment with key responsibilities involving leadership support and academic coordination.

Qualifications

• Experience in providing executive support or administrative assistance.
• Strong organizational skills and ability to manage multiple tasks.
• Excellent written and verbal communication skills.

Responsibilities

• Manage calendars, appointments, and meetings for leadership.
• Prepare agendas, take minutes, and follow up on action items.
• Coordinate travel arrangements and itineraries.
• Assist in managing academic schedules and events.
• Handle sensitive information and maintain filing systems.

Job description

Key Responsibilities

• Manage calendars, appointments, and meetings for the Principal or senior leadership.
• Prepare agendas, take minutes, and follow up on action items for leadership meetings.
• Draft correspondence, reports, memos, and presentations.
• Coordinate travel arrangements and itineraries.
• Serve as the point of contact between leadership and internal/external stakeholders.

Executive Support

• Manage calendars, appointments, and meetings for the Principal or senior leadership.
• Prepare agendas, take minutes, and follow up on action items for leadership meetings.
• Draft correspondence, reports, memos, and presentations.
• Coordinate travel arrangements and itineraries.
• Serve as the point of contact between leadership and internal/external stakeholders.

Academic Administrative Support

• Assist in the preparation and distribution of academic schedules, timetables, and calendars.
• Support the coordination of academic events, including exams, parent‑teacher conferences, and professional development days.
• Help manage academic records, including attendance, student reports, and faculty documentation.
• Liaise with academic departments to support communication and follow‑up on academic matters.
• Assist in compiling and formatting data for academic reporting.

General Administration

• Handle sensitive information with confidentiality and discretion.
• Maintain organized digital and physical filing systems.
• Support onboarding processes for new faculty/staff.
• Assist in the preparation and proofreading of school publications and communications.
• Provide administrative support for school accreditation and compliance requirements.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)