URGENT Operation Admin Executive

ASIA RAIL ENGINEERING PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A prominent engineering company in Singapore is seeking an Operations Admin/Operation Coordinator to manage daily administrative tasks and coordinate operations. The ideal candidate has 1-2 years of experience, excellent communication skills, and proficiency in Microsoft Office. This permanent role offers opportunities to engage with various departments while handling documentation and supporting on-site operations.

Qualifications

• 1-2 years of relevant working experience.
• Proficiency in Microsoft Office and management software.
• Good to have class 3/3C licence.

Responsibilities

• Manage daily administrative and operational tasks.
• Plan and schedule workers, vehicles, and drivers based on site needs.
• Coordinate truck and driver deployment with other departments.
• Maintain vehicle records including inspections and permits.
• Handle document preparation, filing, and updates.
• Assist with BCA approvals and office maintenance.
• Liaise with workers on issues.

Skills

Excellent communication

Customer service skills

Strong organisational skills

Multitasking

Tools

Microsoft Office

Management Software

Job description

Job Description

• Industry/ Organization Type: Construction / Railway Engineering
• Position Title: Operations Admin/Operation Coordinator
• Working Location: Joo Koon
• Duration: Permanent Role

Key Responsibilities

• Manage daily administrative and operational tasks.
• Plan and schedule workers, vehicles, and drivers based on site needs.
• Coordinate truck and driver deployment with other departments.
• Maintain vehicle records — inspection, insurance, road tax, parking fines, and logbooks.
• Handle document preparation, filing, and record updates.
• Assist with BCA approvals, site permits, and office maintenance matters.
• Work closely with dormitory and liaise with workers on any issues.
• Provide general administrative support as required.

Qualifications

• 1-2 years of relevant working experience.
• Excellent communication and customer service skills.
• Strong organisational & administrative skills.
• Proficiency in Microsoft Office & Management Software.
• Ability to multitask is a must.
• Good to have class 3/3C licence.