URGENT: Office Admin Executive/ Secretarial (Support role)

Talent Trader Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to provide essential support to executives and ensure smooth office operations. In this dynamic role, you'll manage calendars, coordinate travel, and assist with various administrative tasks while maintaining a positive and professional demeanor. Your organizational skills and attention to detail will be crucial in handling correspondence, organizing events, and managing office supplies. Join a collaborative environment where your contributions will be valued, and help create a well-organized workplace that fosters productivity and efficiency.

Qualifications

• 2-3 years of experience as a secretary or office administrator.
• Proficient in Microsoft Office with strong organizational skills.

Responsibilities

• Provide secretarial and administrative support to the office.
• Manage executives' calendars and coordinate travel arrangements.

Skills

Organizational Skills

Time Management

Communication Skills

Interpersonal Skills

Attention to Detail

Multitasking

Discretion

Education

Diploma in Business Administration

Degree in Business Administration

Secretarial Studies

Tools

Microsoft Office

Job description

Responsibilities:

• Provide secretarial and administrative support to the office.
• Manage and maintain executives' calendars, schedules, and appointments.
• Coordinate and arrange travel arrangements and accommodations.
• Prepare and draft correspondence, reports, and presentations.
• Handle and prioritize incoming emails and phone calls.
• Maintain and update office documents, records, and filing systems.
• Assist in organizing and coordinating company events and meetings.
• Manage office supplies and ensure inventory is well-stocked.
• Handle general office administrative tasks, such as photocopying, scanning, and filing.
• Provide support to other departments as needed.

Minimum Requirements:

• Diploma or degree in Business Administration, Secretarial Studies, or related field.
• Minimum 2-3 years of experience as a secretary or office administrator.
• Proficient in using Microsoft Office applications.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to multitask.
• Ability to work independently and as part of a team.
• Positive attitude and professional demeanor.
• Ability to handle confidential information with discretion.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.