URGENT! Executive Assistant to CEO (Financial Sector - Chinatown)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 55,000 - 70,000; Full time

Job summary

A recruitment company in Singapore is looking for an experienced office manager to oversee daily operations and manage HR functions. The role involves recruitment activities, compliance with local employment laws, and supporting the CEO in administrative tasks. Candidates should have a degree in Business Administration or HR and a minimum of 5 years' relevant experience.

Qualifications

• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Excellent organizational and multitasking skills with strong attention to detail.

Responsibilities

• Oversee daily office administration, ensuring smooth and efficient operations.
• Manage HR functions, including payroll processing and attendance records.
• Lead recruitment activities: job postings and candidate screening.

Skills

Office administration

HR functions

Recruitment activities

Compliance with employment laws

MS Office proficiency

Organizational skills

Education

Diploma/Degree in Business Administration, HR, or related field

Tools

HRIS systems

Job description

Job Responsibilities:

• Oversee daily office administration, ensuring smooth and efficient operations
• Manage HR functions, including payroll processing, leave and attendance records
• Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding
• Maintain employee records in compliance with local regulations and company policies
• Coordinate employee engagement activities, training sessions, and performance review processes
• Liaise with external vendors, service providers, and government agencies for HR and office matters
• Ensure compliance with Singapore employment laws and regulations
• Manage procurement of office supplies and facilities, ensuring cost-effectiveness
• Manage CEO’s calendar: schedule appointments, meetings, and conference calls
• Coordinate and book international and domestic travel, including flights, accommodations, and itineraries
• Handle visa applications, renewals, and related documentation for CEO business travel
• Prepare meeting materials, presentations, and reports for CEO as required
• Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate

Job Requirements:

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems
• Excellent organizational and multitasking skills with strong attention to detail
• Ability to handle confidential information with discretion
• Proactive, resourceful, and able to work independently

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now” or or email [e-mail]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Moy See Meng (Jasmine)

EA Personnel Reg No: R24123391