URGENT! Executive Assistant to CEO (Financial Sector - Chinatown)

Trust Recruit; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore is seeking an experienced office manager with strong HR knowledge. The ideal candidate will oversee daily office operations, manage HR functions, and support the CEO. Candidates should have a diploma or degree in business, at least 5 years of relevant experience, and proficiency in MS Office. This position offers a chance to work in a dynamic environment with a focus on compliance and efficiency.

Qualifications

• Minimum 5 years’ experience in office management or HR administration.
• Experience as an executive secretary is a plus.

Responsibilities

• Oversee daily office administration.
• Manage HR functions including payroll processing.
• Lead recruitment activities.
• Ensure compliance with Singapore employment laws.
• Handle CEO’s calendar and travel arrangements.

Skills

Strong knowledge of Singapore employment laws

Proficiency in MS Office

Excellent organizational skills

Attention to detail

Ability to handle confidential information

Proactive and resourceful

Education

Diploma/Degree in Business Administration or HR

Tools

HRIS systems

Job description

Job Responsibilities:

• Oversee daily office administration, ensuring smooth and efficient operations
• Manage HR functions, including payroll processing, leave and attendance records
• Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding
• Maintain employee records in compliance with local regulations and company policies
• Coordinate employee engagement activities, training sessions, and performance review processes
• Liaise with external vendors, service providers, and government agencies for HR and office matters
• Ensure compliance with Singapore employment laws and regulations
• Manage procurement of office supplies and facilities, ensuring cost-effectiveness
• Manage CEO’s calendar: schedule appointments, meetings, and conference calls
• Coordinate and book international and domestic travel, including flights, accommodations, and itineraries
• Handle visa applications, renewals, and related documentation for CEO business travel
• Prepare meeting materials, presentations, and reports for CEO as required
• Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate

Job Requirements:

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems
• Excellent organizational and multitasking skills with strong attention to detail
• Ability to handle confidential information with discretion
• Proactive, resourceful, and able to work independently

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now” or or email [e-mail]

We regret only shortlisted candidates will be notified.

Important Note:

Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Moy See Meng (Jasmine)

EA Personnel Reg No: R24123391