(URGENT) Asst. Operations Support Manager (WEST)

TALENTVIS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading recruitment firm in Singapore is seeking an experienced Asst. Operation Support Manager to ensure smooth operations and provide administrative support across HR, finance, and procurement functions. The role involves developing quality control procedures and managing inventory, with opportunities for career growth in a supportive environment.

Benefits

Opportunity to lead a dynamic team

Exposure to cross-functional operations

Career growth potential

Qualifications

• Minimum 3 years of relevant experience in operations or administrative management.
• Ability to work independently and manage multiple priorities effectively.

Responsibilities

• Develop and monitor quality control procedures.
• Lead periodic inventory counts and reconcile discrepancies.
• Support onboarding and maintain employee records.
• Process staff expense claims and reconcile petty cash.
• Manage purchase orders and liaise with vendors.

Skills

Leadership

Organizational skills

Communication skills

Proficiency in Microsoft Office

Education

Tertiary Education in Business Administration or Operations Management

Job description

Position Overview:
We are seeking an experienced and highly organized Asst. Operation Support Manager to lead a team of executives and non-executives in ensuring smooth day-to-day operations of the centre. This is a multifaceted role that involves maintaining operational excellence, upholding quality standards, ensuring inventory accuracy, and providing critical administrative support across HR, finance, and procurement functions. You will also liaise regularly with the headquarters to ensure seamless coordination and compliance with company policies.

Key Responsibilities:

Quality Assurance

• Develop, implement, and monitor quality control procedures.
• Conduct internal audits and maintain documentation in line with company standards.

Stocktaking Management

• Lead periodic inventory counts and reconcile stock discrepancies.
• Ensure accuracy in stock reports and provide timely updates to management.

Administrative Support

• HR: Support onboarding, maintain employee records, and assist with payroll documentation.
• Finance: Process staff expense claims, reconcile petty cash, and assist with budget monitoring.
• Procurement: Manage purchase orders, liaise with vendors, and coordinate timely follow-ups with headquarters.

Requirements:

• Tertiary Education in Business Administration, Operations Management, or related field.
• At least 3 years of relevant experience in operations or administrative management.
• Strong leadership, organizational, and communication skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Able to work independently and manage multiple priorities effectively.

Why Join Us:

• Opportunity to lead a dynamic and supportive team.
• Exposure to cross-functional operations across HR, finance, and procurement.
• Career growth potential within a reputable organization.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

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**We regret to inform that only shortlisted candidates would be notified

Interested applicants may send their resume to [e-mail] or click APPLY NOW

Talentvis Singapore Pte Ltd | EA License No: 04C3537
EA Personnel Name: Ong Hui Shan (Gwen) l EA Personnel No: R1757800