*URGENT!* Associate Executive, Operations (West, Up to $4k) #HFT

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare recruitment agency in Singapore is looking for an Administrative Coordinator to manage staff rosters, coordinate meetings, and support training initiatives. The ideal candidate will have a diploma and at least 2 years of relevant experience, preferably within healthcare. The position requires strong proficiency in Microsoft Office Suite, especially Excel, and the ability to work both independently and collaboratively.

Qualifications

• 2+ years of relevant administrative experience, preferably in healthcare settings.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite, with advanced Excel skills.

Responsibilities

• Maintain and update clinical staff rosters, including leave schedules and on-call arrangements.
• Coordinate logistics for clinical and leadership meetings.
• Manage complex leadership calendars for effective time management.
• Coordinate staff training plans with internal and external partners.
• Manage training records and track Continuing Professional Education (CPE) points.
• Liaise with Facility Management to resolve office maintenance issues.

Skills

Microsoft Office Suite proficiency

Advanced Excel skills

Ability to work independently

Capacity for collaborative work

Education

Diploma in any discipline

Job description

Administrative Coordination & Meeting Management

• Maintain and update clinical staff rosters, including leave schedules and on-call arrangements.
• Coordinate logistics for clinical and leadership meetings (scheduling, venues, minutes, follow-ups).
• Manage complex leadership calendars to ensure effective time management.

Training & Development Support

• Coordinate staff training plans with internal and external partners.
• Manage training records, track and facilitate Continuing Professional Education (CPE) points.
• Document and report training progress; process EPIC system access requests.

Office & Facility Management

• Liaise with Facility Management, vendors, and CIFO to resolve office maintenance issues.
• Process bills and claims promptly for payment.
• Conduct office orientations for new hires, including safety and security briefings.
• Manage office access control across RHSO locations and support weekend community health events.

Requirements

• Diploma in any discipline 2+ years of relevant administrative experience, preferably in healthcare settings
• Ability to work independently and collaboratively in a fast-paced environment
• Strong proficiency in Microsoft Office Suite, with advanced Excel skills

For interested candidates, please submit your latest resume to [e-mail]

Jacqueline Fong Hsin Ting (R21103226)

Recruit Express Pte Ltd

Company Reg. No. 199601303W

EA License Number: 99C4599