UP$3,200 | Executive, Office Management

PERSOL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A reputable organization in Singapore seeks an Office Administrator for a 6-month role (extendable). Responsibilities include overseeing office management, maintaining databases for stakeholders, handling enquiries, and providing administrative support. The ideal candidate holds a diploma, is proficient in Microsoft Office, and possesses strong communication and organizational skills. This role offers a dynamic work environment where you can demonstrate good customer service standards.

Qualifications

• Diploma holder with relevant experience in office administration or office management.
• Meticulous, well-organized, and able to manage multiple tasks effectively.
• Strong interpersonal and communication skills.

Responsibilities

• Oversee day-to-day management of office premises and supplies.
• Maintain databases for Panels, Committees, and Boards.
• Handle enquiries through phone, email, and in-person.

Skills

Microsoft Office proficiency

Interpersonal skills

Organization

Customer service

Education

Diploma in office administration or management

Job description

Working hours

• Monday to Thursday: 8.30AM - 6.00PM

• Friday: 8.30AM to 5.30PM

• Contract period: 6 months (extendable up to 3 months)

Job Duties

Office & Facilities Management

• Oversee the day-to-day management of premises, including inventory, office equipment, stationery, and vendor coordination.

• Liaise with facilities management teams, security, and vendors/contractors on office-related matters.

Membership & Stakeholder Management

• Maintain and manage databases for Panels, Committees, and Boards, including appointments, renewals, invoicing, and collection of membership.

• Liaise with the Board, Committees, and other stakeholders on ad-hoc matters as required.

Enquiries & General Correspondence

• Handle phone, email, and in-person enquiries, responding where appropriate or directing enquiries to the relevant team or department.

• Manage and coordinate general correspondence.

Meetings & Events

• Provide logistical and administrative support for Board, Committee, and other meetings, including scheduling, preparation, and set-up.

• Support events and assist with external visits.

• Organize and coordinate regular staff welfare and team-bonding activities.

General Administrative Support

• Prepare monthly and ad-hoc administrative reports.

• Support company secretarial and governance-related administrative matters.

• Process invoices, travel arrangements, claims, and other administrative matters.

• Provide administrative support to the Chief Executive and his deputies as required.

• Undertake other duties and responsibilities as may be assigned from time to time in support of office operations.

Requirements

• Diploma holder with relevant experience in office administration or office management.

• Proficient in Microsoft Office and comfortable working with office databases.

• Meticulous, well-organized, and able to manage multiple tasks effectively, with a strong sense of ownership and initiative.

• Self-motivated, dependable, and hard-working, with the ability to work independently and collaboratively as part of a team.

• Strong interpersonal and communication skills, with an amiable, professional, and approachable demeanour.

• Demonstrates good customer service standards and is comfortable in a front-facing role, including handling enquiries, liaising with external vendors and contractors, and engaging members on renewal matters.