Training Administrator, Talent Development & Management (6 months contract, 3-day work week)

BUSY BEES SINGAPORE PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading early childhood training organization in Singapore seeks a Training Administrator to support comprehensive training operations. The role involves managing course registrations, coordinating logistics, and ensuring compliance with regulatory requirements. Ideal candidates will have a diploma in Business Administration and administrative experience, with strong skills in MS Excel and attention to detail. This position requires data management and support for audits, aiming to enhance early childhood workforce training systems.

Qualifications

• 0–2 years of administrative experience, preferably in HR or training coordination.
• Comfortable with structured workflows and compliance processes.

Responsibilities

• Manage course registrations and attendance.
• Support audits and statutory reporting.
• Prepare training statistics and reports for management.

Skills

Strong administrative and coordination skills

High attention to detail

Proficient in MS Excel

Good communication

Ability to handle confidential information

Education

NITEC / Higher NITEC / Diploma in Business Administration

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Training Administrator (Talent Development & Management)

Overview

The Training Administrator supports the full spectrum of training operations, ensuring accurate records, smooth coordination, and compliance with ECDA requirements. This role is essential in strengthening our early childhood workforce through efficient training processes and reliable administrative support.

Key Responsibilities

Training Operations

• Manage course registrations, attendance, payments, and invoicing.
• Prepare and issue training certificates; ensure timely uploads to One@ECDA.
• Coordinate training logistics with centres, vendors, and internal teams.

Systems & Compliance

• Maintain user accounts and CPD submissions in CMS and One@ECDA.
• Perform daily checks to ensure data accuracy and compliance.
• Support audits and statutory reporting (e.g., SOP/GCC, Child First Aid).

Attendance & CPD Management

• Oversee QR-based attendance tracking.
• Verify CPD hours and support quarterly submissions to ECDA.

Funding & Claims

• Process monthly salary support claims (MHG, CCP).
• Manage absentee payroll (AP) submissions under WSG.
• Track grant utilisation and reporting timelines.

Sponsorships & Bonds

• Administer sponsorship agreements, completion letters, and study loans.
• Handle bond breakage calculations and repayment tracking.

Data & Reporting

• Maintain master training data and support CPD tracking.
• Prepare training statistics and reports for management.
• Identify and correct data discrepancies.

General Support

• Assist with administrative tasks, audits, and workflow improvements.
• Support digitalisation initiatives using MS Forms, Excel automation, and other tools.

Requirements

Education & Experience

• NITEC / Higher NITEC / Diploma in Business Administration, HR, or related fields.
• 0–2 years of administrative experience (HR or training coordination preferred).

Skills & Competencies

• Strong administrative and coordination skills.
• High attention to detail and accuracy in data entry.
• Proficient in MS Excel, Word, and PowerPoint.
• Good communication and stakeholder management.
• Ability to handle confidential information professionally.

Attributes

• Organised, reliable, and able to manage high-volume tasks.
• Comfortable with structured workflows and compliance processes.
• Willing to learn new systems (LMS, HRIS, CMS, One@ECDA).
• Proactive in problem-solving and continuous improvement.