Trade Documentation Executive

HX CHEM INVESTMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading trading company in Singapore is seeking an experienced Trade Document Executive to manage export/import documentation. Candidates should have a diploma or degree in a related field and 1-2 years of relevant experience. Proficiency in English and Chinese is essential for communication with clients. This role offers a dynamic working environment with a focus on detail and compliance.

Qualifications

• At least 1-2 years of relevant experience in handling export/import documentation.
• Strong knowledge of customs procedures and international shipping terms.
• High attention to detail, with strong organizational and time-management skills.

Responsibilities

• Prepare and verify all trade documentation.
• Liaise with freight forwarders and customs brokers.
• Monitor shipment schedules and track delivery progress.
• Ensure compliance with trade regulations.
• Maintain an organized documentation system.

Skills

Detail-oriented

Effective communication in English

Effective communication in Chinese

Strong organizational skills

Time-management skills

Education

Diploma or Degree in Business, Supply Chain, International Trade

Tools

Microsoft Office (especially Excel)

Job description

We are looking for an experienced and detail-oriented Trade Document Executive to manage the full spectrum of export/import documentation for our raw plastic material trading business. This role requires strong familiarity with international shipping procedures and the ability to communicate effectively in both English and Chinese (written and spoken). You will be a key link between our suppliers, logistics partners, banks, and internal departments.

Key Responsibilities

• Prepare and verify all trade documentation, including commercial invoices, packing lists, bills of lading, certificates of origin, and customs declarations.
• Liaise with freight forwarders, shipping lines, customs brokers, and financial institutions to ensure smooth export/import operations.
• Communicate with suppliers and customers in China and other countries.
• Monitor shipment schedules, track delivery progress, and provide timely updates to internal teams.
• Ensure compliance with trade regulations, Incoterms, and company procedures.
• Maintain an organised documentation system for audit and regulatory purposes.

Requirements

• Diploma or Degree in Business, Supply Chain, International Trade, or related field.
• At least 1-2 years of relevant experience in handling export/import documentation, preferably in a trading or manufacturing environment.
• Strong knowledge of customs procedures, and international shipping terms.
• Proficient in Microsoft Office (especially Excel)
• Proficiency to read and write in English & Chinese to communicate with English or Mandarin speaking customers
• High attention to detail, with strong organisational and time-management skills.