Trade and Admin Assistant

PREMIER FIDUCIARY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading fiduciary services firm in Singapore is seeking a Trade Administrator. The role involves managing international trade documentation, raising invoices, and liaising with banks. Candidates should have at least 2 years of experience in operations and excellent analytical and communication skills in English. Proficiency in Microsoft Office Suite is essential.

Qualifications

• 2 years’ experience in operations, including contracts & documentation in an International Trading Company.
• Familiar with export/import documents & payment instruments.
• Ability to multitask and work under pressure.

Responsibilities

• Manage and execute international trade documentation.
• Liaise with banks for bills of lading and packing lists.
• Work with the internal accountant to raise invoices.

Skills

Attention to detail

Analytical skills

Communication skills in English

Numerical skills

Tools

Microsoft Office Suite

Google Workspace

Job description

Trade Administrator

Responsible for managing and executing international trade documentation, raising commercial invoices, liaising with banks for bills of lading and packing lists.

Key Responsibilities

2 years’ experience in operations, including contracts & documentation in an International Trading Company.

• Strong attention to detail & working with multiple parties in solving issues.
• Strong analytical skill with an ability to understand problems & solve proactively.
• Excellent multi-tasking ability along with ability to independently prioritize task & organize issues according to commercial priority.
• Familiar with export/import documents & payment instruments such as Letter of Credit, CAD, DP
• Good numerical & communication skills in English
• Familiar with containerized business and logistics
• Will work with internal accountant to raise invoices and handle trades

Office Administrator

To provide efficient, accurate and responsive administrative support

Key Responsibilities

• Manage calendars, appointments, and meetings
• Coordinate international travel arrangements
• Handle confidential documents and maintain filing systems (digital and physical)
• Screen calls, emails, and other communications, responding or redirecting as necessary
• Liaise with internal departments and external contacts on behalf of the executive for meetings and appointments
• Organize and maintain office supplies and admin processes
• Co-ordinate messenger and courier services
• Perform personal errands or tasks as required
• Maintain office supplies
• Greet Clients
• Receive, Sort and distribute incoming and outgoing mails
• Manage task lists and follow up on deadlines and deliverables

Qualifications

• Strong organizational and time-management skills
• Excellent verbal and written communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other admin tools (e.g., Google Workspace, Zoom, etc.)
• Discretion and confidentiality are a must
• Ability to multitask and work under pressure