Tender & Contract Executive (Facilities Management)

SMM Pte Ltd; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A procurement and contracts management company in Singapore is seeking a qualified individual with a minimum diploma and relevant experience in procurement. Responsibilities include preparing RFQs, conducting cost analysis, and managing contract documentation. The ideal candidate has strong presentation skills and proficiency in MS Office applications. This role is pivotal in ensuring smooth tender and procurement processes.

Qualifications

• Minimum Diploma level, preferably with a bachelor's degree.
• 5 years of experience in IFM/FM Contracts and Tendering.
• Confident in making presentations.
• Good writing skills are essential.

Responsibilities

• Assist in preparing and issuing RFQs, RFPs, and tender documents.
• Conduct cost analysis and pricing.
• Coordinate procurement requirements with users.
• Execute tender submissions with complete documentation.
• Prepare contracts for goods and services.
• Track updates on contract expiries and performance indicators.
• Perform procurement processes according to internal policies.

Skills

Presentation skills

Written communication

MS Office proficiency

Education

Diploma or Bachelor's in Quantity Surveying, FM, Marketing

Job description

Job Description

Responsibilities

• Assist in the preparation, issuance, and evaluation of RFQs, RFPs, and tender documents.
• Conduct costs analysis and pricings.
• Coordinate with users for their procurement requirements and specifications.
• Execute tender submissions with proper and complete documentation timely.
• Prepare goods and services contracts.
• Keep, track and update record on contract expiry dates, renewals, insurances, warranties, and performance indicators.
• Perform tender and procurement processes accordingly with internal policies and approval requirements.

Requirements

• Minimum Diploma level. Preferably a bachelor’s degree in Quantity Surveying, FM, Marketing or equivalent.
• 5 Years of experience. Preferably, have handled IFM/FM Contracts, Tendering and Contracts administration.
• Confident to do presentation.
• Good writing skill.
• Proficiency in MS Office (i.e. Words, Excel and Powerpoint).