Tender & Contract Administrator

TEVA PHARMACEUTICAL INVESTMENTS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading pharmaceutical company in Singapore seeks a professional for tender submission and contract management. Responsibilities include preparing tender proposals, liaising with various departments, tracking contract balances, and responding to queries related to contract management. The ideal candidate has over 2 years of relevant experience, a degree in related fields, and is proficient in Microsoft Office. This role offers opportunities for personal and professional growth alongside generous benefits.

Benefits

Generous leave benefits

Health and wellbeing benefits

Professional growth opportunities

Qualifications

• More than 2 years experience in administering tender submissions and contracts.
• Familiar with procurement procedures for pharmaceutical products.
• Good understanding of contract law.

Responsibilities

• Assist in preparation of high-quality tender submissions.
• Administer all contracts per company policies.
• Liaise with cross-functional departments for tender submissions.
• Track contract balances and ensure alignment with records.
• Respond to hospital buyers’ enquiries related to contract management.

Skills

Experience in tender submission administration

Negotiation skills

Interpersonal skills

Excel proficiency

Business analytics

Problem solving

Education

Degree in pharmaceutical, nursing, bioscience, nutrition, or business administration

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Who we are

Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.

The opportunity

To assist in the preparation of high-quality tender submissions, including understanding the Singapore tender landscape, conducting research and business intelligence, maintaining updated records and detailed information to support business analytics, and communicating critical information effectively with cross‑functional staff and senior stakeholders to secure profitable bids and mitigate risks.

To administer all contracts in accordance with contract terms and company policies to ensure the fulfilment of forecasted sales quantities, maximize revenue, and avoid penalty risks.

How you’ll spend your day

In compliance to corporate policy and protocol:

• Seek and shortlist tenders for participation
• Liaise cross‑functional departments to ensure all documentation and information required are contained within the tender submission
• Coordinate with the Manager to review tender documentation, including pricing details, to support the final submission process
• Submission of approved tender proposals timely
• Answer enquiries related to tender proposals under the supervision of the Manager
• Properly maintain all records of tender proposals and contracts awarded
• Gather requisite information on the needs, flow and opportunities in the government channel
• Consistently track contract balances to ensure alignment with records from hospitals and 4PL partner by routinely updating contract activities such as monthly sales orders, extensions, and novations
• Proactively oversee and manage existing contracts by ensuring hospital orders align with forecasted monthly sales volumes, and engage with hospital buyers as needed to meet monthly sales targets
• Assist in monthly demand planning by collaborating with hospital buyers to review and determine monthly stock requirements, and by regularly tracking order patterns to ensure alignment with forecasts
• Work closely with Supply Chain department to ensure sufficient inventory and timely incoming shipments to support hospital’s stock requirements and prevent risks of out‑of‑stocks
• Respond to hospital buyer’s enquiries and requests related to contract management, including contract extensions and novations, Quality & PV related product feedback, requests for exchange or credit note, ad‑hoc requests for PI/PILs and other product information
• Visit and engage buyers to provide updates on company’s development and new products, understand buyers’ developments including changes in policies, buying trends, and relevant market insights
• Conduct all business operations with strict adherence to compliance standards

Your experience and qualifications

• More than 2 years experience in administering tender submission and contract fulfilment of pharmaceutical product supplies to hospitals and medical groups, or in pharmaceutical product procurement in hospitals and major medical groups
• Degree graduate in pharmaceutical, nursing, bioscience, nutrition, business administration
• Familiar with General Procurement Office pharmaceutical products procurement procedure
• Good understanding of contract law
• Proficient in Microsoft Office particularly in Excel (pivot table) and PowerPoint
• Proficient in business analytics and presentation
• Effective negotiation skills
• Balanced customer service behaviour

Personal Characteristics

• Excellent account management and interpersonal skills to develop strong relationships with clients and to manage internal organization
• Good business acumen
• Excellent negotiation and communication skills
• Resourceful and excellent problem solving skills
• Team player and with positive mindset
• Passionate, self‑motivated & energetic
• Ability to work in a complex and dynamic environment

Enjoy a more rewarding choice

• Generous leave, health, and wellbeing benefits
• Commitment to ongoing personal & professional growth via a blend of learning opportunities

Make a difference with Teva

Please submit your CV and a Cover Letter.

Please note that only shortlisted candidates will be contacted.

Reports To

Key Account Manager (Tender Channel)

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "EmployeeCentral". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees.

Use the following link to search and apply: Internal Career Site

The internal career site is available from your home network as well. If you have trouble accessing your ECaccount, please contact your local HR/IT partner.

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equalemployment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnicorigin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.