TEMPORARY ADMIN ASSISTANT

STIE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A property management company in Singapore is seeking a Property Manager to oversee building systems and manage subcontractors. The role involves ensuring compliance with various regulations, assisting with administrative duties, and preparing management reports. Ideal candidates should have a Diploma, at least five years of experience, and proficiency in MS Office. The position requires strong organizational and communication skills and can accommodate 3-4 month commitments.

Qualifications

• Minimum five years of relevant working experience.
• Can commit 3-4 months in the company.
• Able to join within short notice.

Responsibilities

• Oversee the entire building systems including mechanical, electrical, and fire alarm.
• Ensure compliance with BCA, SCDF, PUB, MOM, EMA regulations.
• Manage subcontractors and review contract agreements.
• Assist Property Manager with payment claims and tracking invoices.
• Prepare monthly management reports and manage documentation.

Skills

Knowledge of office management systems and procedures

Proficiency in MS Office (Excel, PowerPoint)

Excellent time management skills

Attention to detail

Problem-solving skills

Excellent written and verbal communication skills

Strong organizational skills

Ability to multi-task

Education

Diploma Level

Tools

SAP

ARIBA networking

SESAMi portal

Job description

Responsibilities

• Manage Comprehensive Building Systems: Oversee the entire building, focusing on Mechanical, Electrical and Fire Alarm systems. This involves routine maintenance, efficiency tests, equipment repairs, and recommending upgrades when necessary. Collaborate effectively with Term contractors.
• Evaluate work procedures for verifying whether they are compiled with the BCA, SCDF, PUB, MOM, EMA regulations.
• Practical experience with management of subcontractors, scheduling resolving, and negotiating skills.
• Review all contract agreement.
• Assisting Property Manager to manage documentation flow for contractor’s payment claim.
• Liaising with respective vendors/ contractors on their invoices and payment claims to the client. (Ad hoc & Routine).
• Assisting Property Manager in keeping client budget and expenditure records.
• Assist the Property Manager with the preparation of documentation e.g. contractor service reports and contractor invoices/claims for Client internal and external audits.
• Preparation and submission of monthly management reports and MA fee claims.
• Assist the Property Manager to track the invoices submitted to the User / Client.
• Assist the Property Manager to prepare and update tracking payments for User / Client.
• To liaise with HR on the Work Permit renewal, OT and other matters pertaining to workers matters.
• Assist the Property Manager with any administrative duties e.g. petty cash consolidation, worker claims (if any), arrangement of office stationaries, vendor servicing for photocopier machine, etc.
• Should be access the SAP, ARIBA networking & SESAMi portal.
• Preparing Electrical reading calculation.
• Can commit 3-4 months in the company.

Requirements

• Diploma Level with at least five (5) years of relevant working experience.
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Able to join within short notice.

Remarks

Please send your resume at [e-mail].