Technical Records Coordinator

SUMMIT TALENT PTE. LIMITED; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A professional staffing agency based in Singapore is seeking a meticulous Technical Records Coordinator to manage project records and ensure compliance with industry standards. The successful candidate will maintain comprehensive documentation and provide support to project teams. Applicants should have at least 3 years of relevant experience and strong communication skills. A diploma in a relevant discipline is required. Flexible work arrangements may be available.

Qualifications

• At least 3 years of experience in document or records management, preferably in technical, engineering, or construction environments.
• Familiarity with project management processes and workflows.
• Workplace safety certification preferred.

Responsibilities

• Oversee and manage all project records, ensuring accuracy and completeness.
• Maintain electronic and physical document archives per company policies.
• Generate reports summarizing documentation status, including weekly updates.

Skills

Document management

Communication skills

Team collaboration

Proficiency in MS Office

Education

Diploma in a relevant discipline

Tools

Electronic Document Management Systems (EDMS)

Job description

About the Role

We are seeking a meticulous and organized Technical Records Coordinator to manage project records, ensure compliance with company and regulatory standards, and support project teams with accurate and timely information management. The successful candidate will maintain comprehensive documentation, making records easily accessible for all stakeholders.

Key Responsibilities

• Oversee and manage all project records, ensuring accuracy, completeness, and integrity.
• Maintain both electronic and physical document archives in line with company policies, regulatory requirements, and best practices.
• Generate reports summarizing documentation status, including weekly updates.
• Ensure all documentation complies with organizational and regulatory standards.
• Maintain logs, registers, and tracking systems for project documents.
• Provide guidance to project teams on record-keeping procedures and systems.
• Serve as the primary point of contact for document-related queries and issues.
• Track and monitor progress of document submissions, reviews, and approvals.
• Undertake regional assignments or business travel as required.
• Perform ad hoc administrative or project support tasks as assigned.

Requirements

• Diploma in a relevant discipline with at least 3 years of experience in document or records management, preferably in technical, engineering, or construction environments.
• Familiarity with project management processes and workflows.
• Proficiency with Electronic Document Management Systems (EDMS).
• Workplace safety certification (WSQ/WSH) preferred.
• Proactive, positive attitude with strong ethical standards.
• Team player capable of working independently and resolving challenges in fast-paced environments.
• Excellent interpersonal, communication, and collaboration skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Application

Please Apply or submit your resume to [e-mail]