Tapestry Senior Executive Assistant

Tapestry; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading global brand in Singapore is seeking a Senior Executive Assistant to support the SVP of APAC Brand & Growth Strategy. This role entails managing day-to-day administrative tasks, including calendar scheduling, travel arrangements, and meeting logistics within a dynamic and creative environment. The ideal candidate will have significant experience as an Executive Assistant and possess exceptional organizational and communications skills. Commitment to excellence and a collaborative spirit are essential for success in this role.

Qualifications

• Experience as an Executive Assistant or similar role, preferably 5+ years.
• Excellent ability to maintain composure and effectiveness in fast-paced environments.
• Experience dealing with travel agents, airlines, hotels, etc.

Responsibilities

• Manage administrative support including calendar management and travel arrangements.
• Prepare Travel & Expense reports, ensuring compliance with company policies.
• Field inquiries from key executives and partners.

Skills

Superior judgment

Excellent organizational skills

Strong verbal and written communication

Detail-oriented

Project management skills

Education

Bachelor's Degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

We believe that difference sparks brilliance, so we welcome people and ideas from everywhere to join us in stretching what's possible.

At Tapestry, being true to yourself is core to who we are. When each of us brings our individuality to our collective ambition, our creativity is unleashed. This global house of brands—Coach & Kate Spade New York—was built by unconventional entrepreneurs and unexpected solutions, so when we say we believe in dreams, we mean we believe in making them happen. We're always on a journey to becoming our best, but you can count on this: here, your voice is valued, your ambitions are supported, and your work is recognized.

A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive. Visit our People page to learn more about Tapestry's commitment to equity, inclusion, and diversity.

Primary Purpose

The Senior Executive Assistant will provide administrative support to the SVP, APAC Brand & Growth Strategy. This key role will be responsible for managing day‑to‑day activities, calendar scheduling, travel, expenses, and special projects. The Senior EA will be part of a dynamic, creative environment and will help to identify solutions that best support the team.

Responsibilities

• Provide administrative support to the SVP, APAC Brand & Growth Strategy, including heavy calendar management, phone, travel arrangements and expenses.
• Manage logistics for meetings led by the senior executive and/or team members and cross‑functional partners: organize agendas, book meeting rooms or event space, send calendar invites, provide supplies, written materials, and manage catering, etc.
• Ensure effective flow of meetings and keep the executive on time by communicating the daily agenda as well as any changes and issues in a timely fashion.
• Arrange all domestic and international travel, including itineraries, hotel, car, dining, entertainment.
• Prepare Travel & Expense reports and reconcile corporate card expenses, upholding the Company T&E policies.
• Code and process all invoices; partner with budget team and finance to manage all monthly projections and accruals.
• Ensure deadlines are met, questions are answered, and requests are addressed.
• Field inquiries and requests from key executives and both internal and external partners.
• Submit requests for new hires, office moves and other logistics, and track the process to completion.
• Assist with the execution of department events (e.g., coordination of Town Halls, catering, organizing recognition events, confirming attendees, etc.).
• Develop relationships with internal administrative staff to facilitate meeting planning and scheduling.
• Maintain Executive's Time & Attendance and track department's attendance schedule.
• Provide technology and technical support for the executive by managing the hybrid work setting of remote working and in‑person troubleshooting.
• Participate in special projects as needed.

Qualifications

• Experience interacting with executives at all levels.
• Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality and assertiveness.
• Excellent ability to maintain composure and effectiveness in a fast‑paced environment.
• Outstanding organization and prioritization skills while being a self‑starter.
• Strong verbal and written communication skills.
• Excellent administrative, organizational and project management skills.
• Ability to be a collaborative team player with great initiative.
• Superior follow‑through skills, detail‑orientated and customer service oriented.
• Great intuition and an ability to anticipate needs and develop options.
• Ability to quickly transition from one task to another in a fast‑paced environment.
• Demonstrated proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• 5+ years of experience as an Executive Assistant, or similar experience preferred.
• Experience working with internal and external business partners, as well as executives at all levels.
• Bachelor's Degree preferred.
• Experience dealing with travel agents, airlines, hotels, etc.
• Excellent organization skills.
• Commitment to accuracy and attention to detail.

Competencies for All Employees

• Courage: Doesn't hold back anything that needs to be said; provides current, direct, complete, and "actionable" positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.
• Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value‑added in brainstorming settings.
• Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first‑hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
• Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty.
• Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom‑line oriented; steadfastly pushes self and others for results.
• Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high‑tension situations comfortably.
• Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyses both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.

Competencies for All People Managers

• Strategic Agility: Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.
• Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs compelling development plans and executes them; pushes people to accept developmental moves; will take on those who need help and further development; cooperates with the developmental system in the organization; is a people builder.
• Building Effective Teams: Blends people into teams when needed; creates strong morale and spirit in his/her team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.

Equal Opportunity & Employment Practices

Coach is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant's or employee's qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally‑recognized protected basis prohibited by applicable law. Visit Coach at www.coach.com.