Strategic Project Executive

PSGourmet Pte Ltd; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading F&B company in Singapore seeks a Strategic Project Executive to support the CEO in driving initiatives, managing operations, and executing key projects. The ideal candidate possesses a Bachelor’s degree, has 3–5 years of experience in project coordination, and is highly organised with excellent communication skills. This role requires discretion and the ability to work independently in a fast-paced environment.

Qualifications

• At least 3–5 years of relevant experience in an administrative or project coordination role.
• Experience in the F&B or hospitality sector preferred.
• Strong initiative and ability to work independently.

Responsibilities

• Support the CEO in planning and executing strategic projects.
• Manage CEO’s schedule and prepare reports for stakeholders.
• Prepare meeting agendas and follow-up on action items.
• Develop systems to improve efficiency in administrative tasks.

Skills

Organisational skills

Multitasking

Communication skills

Problem-solving

Discretion

Education

Bachelor’s degree in Business Administration, Hospitality Management, or related discipline

Tools

Microsoft Office Suite

Project management tools

Job description

The Strategic Project Executive plays a pivotal role in supporting the CEO and leadership team in driving strategic initiatives, managing administrative operations, and ensuring effective execution of key projects across the group. This role requires a highly organised, detail-oriented, and resourceful individual who thrives in a fast-paced environment and can seamlessly coordinate between departments to ensure timely follow-through and delivery.

RESPONSIBILITIES

1. Strategic & Project Coordination

• Support the CEO in planning, tracking, and executing strategic and operational projects across outlets and departments.
• Prepare project charters, timelines, and progress reports to ensure milestones are met.
• Follow up with stakeholders on deliverables and ensure alignment on project objectives and timelines.
• Consolidate data and insights to support decision‑making and management reporting.

2. Administrative & Executive Support

• Manage the CEO’s schedule and meeting coordination.
• Draft, proofread, and prepare presentations, reports, and correspondence for internal and external stakeholders.
• Maintain and organise documentation and project files to ensure easy retrieval and compliance.
• Handle confidential and sensitive information with the highest level of discretion.

3. Communication & Cross-Departmental Coordination

• Prepare meeting agendas, minutes, and follow‑up action items to ensure accountability.
• Support internal communications to ensure smooth information flow between management and operational teams.

4. Process Improvement & Organisation

• Develop and implement systems to improve administrative efficiency and project tracking.
• Anticipate operational needs and proactively identify areas for improvement.
• Ensure consistency, accuracy, and attention to detail in all reports and documents prepared.

REQUIREMENTS

• Bachelor’s degree in Business Administration, Hospitality Management, or related discipline.
• At least 3–5 years of relevant experience in an administrative, executive assistant, or project coordination role, preferably in the F&B or hospitality sector.
• Is highly reliable, discreet, and professional. Adaptive and result driven.
• Strong organisational and multitasking skills with meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools
• Strong initiative, problem‑solving ability, and discretion when handling sensitive information.
• Ability to work independently and manage multiple priorities in a dynamic environment.