Sr Executive Assistant

Databricks Inc.; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

A leading data and AI company in Singapore is seeking a Sr. Executive Assistant to support the VP of Field Engineering. In this role, you will manage a dynamic calendar, coordinate travel, and ensure the VP is prepared for meetings. The ideal candidate has over 7 years of experience, particularly in tech environments, and possesses strong organizational skills. This position offers comprehensive benefits and a commitment to diversity and inclusion.

Qualifications

• 7+ years supporting executives in global software or tech environments.
• Experience supporting VPs/SVPs in Engineering or Product roles.
• Proficiency with cross-time zone scheduling.

Responsibilities

• Manage the VP's dynamic calendar, travel, and event logistics.
• Prepare confidential correspondence, meeting notes, and reports.
• Organize offsite meetings and team events.

Skills

Strong organizational skills

Communication skills

Stakeholder management

Discretion and judgment

Process improvement capabilities

Tools

Gmail

Google Calendar

Job description

As the Sr. Executive Assistant, you will directly support the VP of Field Engineering for APJ, serving as a strategic partner to help operationalize both day‑to‑day and long‑term initiatives. You will work cross‑functionally with internal teams and our executives to ensure we meet the needs of our customers, partners, and employees.

The Impact You Will Have

Serve as the first point of contact for the VP and Field Engineering department, triaging, prioritizing, and responding to high‑priority requests from internal and external stakeholders in a timely and professional manner.

Ensure the VP is fully prepared for meetings, briefings, and travel, managing a dynamic, complex calendar across multiple international time zones and anticipating needs in advance.

Enable effective time management for the VP by facilitating logistical arrangements for meetings, events, and travel—leveraging strong organizational skills to coordinate end‑to‑end execution.

Develop and maintain collaborative relationships across the company, building a robust network to optimize the efficiency and impact of the APJ Field Engineering team.

Drive operational excellence and support strategic initiatives, ensuring accurate tracking and follow‑through on action items, budget planning, reporting, and contract administration.

Exercise discretion and maintain confidentiality while providing high‑touch, white‑glove support to executive leadership.

Responsibilities

Manage the VP's dynamic calendar, travel, and event logistics.

Prepare confidential correspondence, meeting notes, and reports.

Organize offsite meetings, team events, and department programs.

Coordinate contractual activities and vendor approvals.

Collaborate with other assistants to manage coverage and projects.

Qualifications

7+ years supporting executives in global software or tech environments.

Experience supporting VPs/SVPs in Engineering or Product roles.

Proficiency with Gmail, Google Calendar, and cross‑time zone scheduling.

Strong organizational, communication, and stakeholder management skills.

High discretion, judgment, and process improvement capabilities.

Databricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark™, Delta Lake and MLflow.

Benefits

At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region, please visit https://www.mybenefitsnow.com/databricks.

Our Commitment to Diversity and Inclusion

At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio‑economic status, veteran status, and other protected characteristics.

Compliance

If access to export‑controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.