Sr Asst Manager, Innovation Research Implementation Support

Tan Tock Seng Hospital; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Tan Tock Seng Hospital is seeking a motivated, detail-oriented professional to support the Clinical Research & Innovation Office (CRIO). The role focuses on operational coordination, data management, and governance compliance across research and innovation projects implemented in clinical settings.

You will assist in developing implementation plans, coordinating grants, mapping workflows, maintaining project trackers, and preparing regular reports and dashboards to monitor progress and outcomes.

Qualifications

• Bachelor’s degree in Life Sciences, Public Health, Health Services Research, or a related healthcare discipline.

Responsibilities

• Support IRIS by coordinating research and innovation projects with clinical teams and stakeholders.
• Develop and document implementation plans, timelines, and deliverables.
• Assist with grant opportunities and administrative aspects of grant preparation.
• Coordinate submission timelines, documentation, and internal review processes.
• Map project workflows and liaise with stakeholders to navigate institutional procedures.
• Maintain project tracking databases and assist with data reporting and dashboards.
• Consolidate project documents, templates and knowledge for repository use.
• Provide administrative support for meetings, workshops and knowledge-sharing sessions.
• Review data requests for completeness and governance compliance; liaise with researchers and relevant offices.
• Assist with de-identification of datasets and basic data extraction from EHR systems.

Education

Bachelor’s degree in Life Sciences, Public Health, Health Services Research, or a related healthcare discipline

Job description

JOB SUMMARY

We are seeking a motivated and detail-oriented individual to support the Clinical Research & Innovation Office (CRIO) in advancing healthcare transformation through research and innovation implementation. The successful candidate will support the Innovation and Research Implementation Support (IRIS) unit by providing operational coordination and administrative support to facilitate the implementation of research and innovation projects within clinical care settings. In addition, the role will provide data coordination and basic data management support to enable project tracking, reporting, and compliance with institutional data governance requirements.

MAIN DUTIES AND RESPONSIBILITIES (80%)

Innovation and Research Implementation Support (IRIS)

Project Coordination & Implementation Support

• Support the coordination and administrative support for research and innovation projects under IRIS by working closely with clinical teams and internal stakeholders.
• Assist in the development and documentation of implementation plans, timelines, and deliverables.

Grant & Resource Coordination

• Support the identification of relevant grant opportunities and assist teams with administrative aspects of grant preparation.
• Coordinate submission timelines, documentation, and internal review processes.

Process Mapping & Workflow Support

• Assist in mapping project workflows and identifying key institutional processes (e.g. approvals, onboarding requirements).
• Liaise with stakeholders to facilitate smooth navigation of institutional procedures.

Data Tracking & Reporting

• Maintain and update project tracking databases, including key milestones, outputs, and outcomes.
• Support the collation of data for reporting purposes, including basic analysis of project metrics and performance indicators.
• Assist in preparing regular reports and dashboards to monitor progress and implementation outcomes.

Documentation & Knowledge Management

• Consolidate project documentation, templates, and learning points.
• Support the development of a repository of best practices and implementation resource.
• Support the preparation of communication materials, including reports, presentations, and success stories.

Stakeholder Engagement & Coordination

• Provide administrative and logistical support for meetings, workshops, and knowledge-sharing sessions, such as coordinating meetings, preparing materials, and documenting discussions for internal committees or working groups.
• Coordinate communications across stakeholders involved in IRIS initiatives.

Data Coordination & Support

Data Request Review & Coordination

• Support the review and tracking of data requests from institutional researchers and internal stakeholders.
• Check submissions for completeness and compliance with approved protocols and governance requirements.
• Liaise with researchers, data owners, and relevant offices (e.g. research administration, IRB) to clarify requests and timelines.

Data Handling & De-identification

• Assist with de-identification and anonymisation of datasets in accordance with institutional policies and local regulations.

Data Extraction & Reporting

• Perform basic data extraction from electronic health record systems based on standard operating procedures.
• Prepare Excel-based reports, summaries, and tables to support research administrative purposes.

GENERAL (20%)

• Support the implementation of institutional initiatives that strengthen research infrastructure and research governance.
• Contribute to the development and improvement of research policies, guidelines, and operational workflows.
• Participate in institutional committees, workgroups, or taskforces related to research development and governance where required.
• Perform other duties as assigned to support the mission and objectives of the research office.

JOB REQUIREMENTS

• Bachelor’s degree in Life Sciences, Public Health, Health Services Research, or a related healthcare discipline