Sr/ Associate Executive, Medical Social Services

Ng Teng Fong General Hospital; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading medical institution in Singapore is seeking a detail-oriented individual for a secretarial support role. You will provide administrative support to the Head of Department and manage the working calendar, meetings, and filing systems. Candidates should possess a diploma and have good communication skills, along with proficiency in MS Office. Previous experience in healthcare or service-related industries is preferred.

Qualifications

• Good communication skills, both written and spoken.
• Proactive, meticulous and possess initiative.
• Able to work efficiently and independently.
• Experience in healthcare, service-related industries or human resources preferred.

Responsibilities

• Manage the working calendar of Head of Department.
• Liaise and follow-up on meetings and official engagements.
• Set-up and maintain efficient filing system.
• Arrange and coordinate meetings.
• Compile information and data into reports.
• Process purchase requisitions and claims.

Skills

Good communication skills, both written and spoken

Proactive

Meticulous

Good working knowledge in MS Office

Ability to work efficiently and independently

Education

Diploma

Job description

Overview

Provide secretarial and administrative support to Head of Department, Senior Principal MSW, Principal MSW and perform liaison functions between Departments/Divisions.

Responsibilities

• Manage the working calendar of Head of Department by coordinating and scheduling meetings and other official engagements.

• Liaise, follow-up, update and remind Head of Department about meetings, official engagements and matters of importance from time to time.

• Set-up and maintain efficient and accessible filing system for the Department.

• Manage secretarial duty roster for Senior MSWs and MSWs.

• Arrange and coordinate meetings, including the booking of rooms.

• Track attendance and upload files for meetings.

• Compile information and data into reports.

• Maintain and follow-up statistical data.

• Facilitate event logistics and ensure event flow.

• Follow-up on quotations, Purchase Orders and service agreements with corporate partners.

• Raise billing requests to Finance when required.

• Keep track of Juronghealth Fund utilisation

• Submit Medication Assistance Fund (MAF) Plus applications to MAF Plus panel for approval.

• E-procure stationery for Department.

• Apply and prepare requests for IT passwords, name stamps, name cards, workstations and car park access etc.

• Liaise with vendors for quotations and deliveries.

• Process purchase requisition for purchases i.e. brochures and books etc.

• Process petty cash claims and other claims for Juronghealth Fund/ Long Term Assistance/ Patient Welfare Assistance funds.

• Manage outgoing and incoming mails.

• To facilitate and assist department in asset sighting exercise conducted by ITD team and 1FSS.

• Other assigned duties.

Requirements

• Diploma

• Good working knowledge in MS Office

• Good communication skills, both written and spoken

• Proactive, meticulous and possess initiative

• Able to work efficiently and independently

• Experience in healthcare, service-related industries or human resources preferred